Quick and effortless access to the right resources
Too many teams lose time dealing with expense claims, invoices, and approvals. The Spend Cloud ensures that employees have immediate and hassle-free access to the right resources, without finance losing control.
- Smart payment cards for employees – no more hassle with expense claims
- Invoice processing & procurement management without manual data entry
- Real-time insight into all business expenses on a single platform
Too many teams lose time dealing with expense claims, invoices, and approvals. The Spend Cloud ensures that employees have immediate and hassle-free access to the right resources, without finance losing control.
Trusted by over 1,000 healthcare, education, and non-profit organizations
Overwhelmed by expense claims, lost invoices, or budget overruns?
Overwhelmed by expense claims, lost invoices, or budget overruns?
Too many organizations waste time unnecessarily on administrative processes:
Employee
Employees face challenges with expense claims, search for receipts, experience unnecessary delays in approvals, and lose time that could be better spent on their core tasks.
Finance team
Finance teams struggle with inadequate oversight, lack real-time control over budgets, encounter delayed invoices, and spend excessive time on manual checks.
Managers
Managers receive expense insights too late, making it difficult to predict and manage budgets, which leads to unexpected costs and financial risks.
Operate seamlessly without delays or financial barriers.
No hassle with expense claims. No approval delays. No surprises in your budget.
The Spend Cloud automates and streamlines every aspect of your expense process, from payment cards for employees to the processing of invoices and contracts.
- Budgets approved in advance, no expense claims afterward
- Invoices and approvals are processed automatically, eliminating manual steps.
- Real-time insight into active contracts and purchase orders.
No hassle with expense claims, complete control
Employees should be able to make business expenses easily, without bureaucracy. Finance must maintain control without creating obstacles.
- No more expense forms – pay directly within budget guidelines.
- No physical receipts or forgotten expenses.
- Real-time automatic overview for finance
Organizations save up to:
time on expense claim processing
Procurement and payments without delays
Invoices shouldn’t slow down your processes. Procurement must be efficient and transparent.
Too often, invoices are delayed, and there is confusion about payment obligations. The Spend Cloud ensures everything runs smoothly, keeping Finance in control.
- Invoices automatically matched to purchase orders & contracts.
- No unplanned expenses due to missing approvals.
- Insight into suppliers and contracts in a single view.
Organizations save on average
time for invoice and procurement processing
Automatic integration with 40+ accounting and ERP systems.
The Spend Cloud seamlessly synchronizes with your existing software, eliminating the need for manual entry.
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Visma.net Financials | AccountView | AFAS | Exact | Twinfield and more..
- Automatic synchronization of budgets and payments.
- Real-time cash flow insight without additional administration.
Why organizations choose the Spend Cloud
Immediate time savings
Time savings per expense claim, invoice, and purchase request.
Automation
Touchless invoice processing
More control
insight into expenses
Certified
ISO27001 en ISAE3402 type 2-certified
Discover how organizations in your industry save time, money, and resources.
Discover how organizations in your industry save time, money, and resources.
“Controlling funds for employees in the field has been hugely simplified!”
Koraal Groep is an organization comprising eleven charities in Limburg and Noord-Brabant that provide advice and support to individuals with a mental, physical and/or psychosocial disabilities. The processing of decentral funds was a significant concern for the administrators of Koraal Groep. They have greatly simplified expense tracking with Spend Cloud Cards, enabling employees to dedicate more time to to their core tasks.
Read the case
“Why didn’t we do this sooner?”
Xpect013 is a Catholic foundation that includes 26 schools. When Xpect013 was still utilizing the services of an accounting firm, it could take 2 to 3 weeks for invoices to be processed. Reports were not up-to-date because the data was managed externally. There was plenty of room for improvement. Now, they use the invoice processing module of the Spend Cloud. “With the Spend Cloud, we have immediate insight into our expenses and financial status at all times.”
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“Thanks to the Spend Cloud, there is greater assurance in the process, as everything is recorded digitally”
With 20 hotels and 45,000 incoming invoices annually, Eden Hotels experienced excessively long processing times. There were too many errors, leading to a high number of corrections. Since inefficient document processing is costly in terms of time and money, Eden Hotels negotiated with suppliers to receive 90% of invoices digitally. They then transitioned to the next step: automatically matching purchase orders with incoming invoices to create a 3-way match with the Spend Cloud!”
Read the case
“By now, the Salvation Army has more than 650 users and nearly 400 bank and cash ledgers in the Spend Cloud.”
Previously, the Salvation Army, processed decentralized cash entries using spreadsheets. These entries were collected in the financial administration and manually entered before being forwarded for processing in Finpak, creating a substantial administrative burden. They then opted for the Spend Cloud, which became operational at the first location within a month! This resulted in reduced administrative load in the organization.
Read the case
“We have more structure in our processes, and we have a clearer picture of budget use. A life without liabilities would make my life a lot more difficult.”
he Dutch Hospital Association previously relied on a single Excel file shared among three employees. When the liabilities administration in Excel no longer matched the invoices, it became essential to find an efficient solution for linking liabilities and invoices. After a unanimous decision in favor of Visma | ProActive, they wanted to get started as fast as possible. The implementation of liabilities and invoice processing in the Spend Cloud was ultimately completed in no time!
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“Partly thanks to effective communication, it ran very smoothly.”
HVO Querido has 3,300 employees, 70 treasuries, and 50 locations, each operating in its own unique way, making the situation highly prone to errors. Additionally, manually transferring the cash ledgers involved lots of unnecessary extra work, so they promptly took a decision: “we’re going to sort this out.” This decision led HVO Querido to the Spend Cloud’s Expense package. They have been working with the Spend Cloud for many years now. Stating that “using less cash is a safer and more secure way of working, so I would say that Visma | ProActive has definitely delivered the risk management that we were looking for.”
Read the caseOur promise: More time for care, education, or support — less time on processes.
The Spend Cloud is all about giving back time. We don’t just promise to make processes smarter; we demonstrate it.
The Spend Cloud is designed with one goal:
“Minimize time spent on acquiring goods and services to do my job.”
This North Star guides us. It directs everything we build and improve. As a result, processes become shorter, simpler, and smarter—leaving employees with more time for their core tasks. Less manual labor. Less frustration. Faster processing times.
Veelgestelde vragen:
De eerste signalen herken je vaak direct:
- Bestellingen of declaraties moeten door meerdere goedkeuringslagen
- Facturen blijven liggen of lang wachten op goedkeuring
- Medewerkers zijn veel tijd kwijt aan ‘kleine’ stappen die zich opstapelen
- Of: slechts één is de enige die “weet hoe het werkt”
Kortom: het proces loopt niet soepel. En dat kost tijd. Binnen de Spend Cloud draait alles om het teruggeven van die tijd. Met slimme workflows, automatische verwerking en inzicht bij elke stap maak je het makkelijker — voor finance én voor medewerkers.
En het echte verschil? We meten alles wat er binnen het proces gebeurt. Zo zie je precies waar tijd verloren gaat en kun je daar gericht en structureel optimaliseren. Lees meer over hoe wij tijdsbesparing inzichtelijk en meetbaar maken in de Spend Cloud.
Traditionele declaraties zorgen voor handwerk achteraf: scannen, indienen, beoordelen. Met de Spend Cloud Cards verleg je dit werk naar voren in het proces. Medewerkers betalen binnen ingestelde limieten, zonder declaratiegedoe.
En het fijne? Als een medewerker toch iets moet declareren – bijvoorbeeld bij een vergeten betaalpas – dan is er altijd nog een eenvoudige declaratieoptie beschikbaar als vangnet.
Geen bonnetjes. Geen losse formulieren. Wel realtime inzicht en volledige controle. Wil je ervaren hoe dit werkt in de praktijk? Doe de interactieve producttour en ontdek de voordelen van de Spend Cloud Card
Organisaties die met de Spend Cloud werken besparen aantoonbaar veel tijd op declaraties, inkoop en factuurverwerking. Zo zag zorgorganisatie Cosis een besparing van 833 uur per jaar door slimmer gebruik van XML en goed ingerichte goedkeuringsflows.
Wil je alvast een idee krijgen van wat mogelijk is? Bekijk hoe andere organisaties hun proces hebben ingericht en geoptimaliseerd met de Spend Cloud.
Medewerkers kunnen eenvoudig declareren of direct betalen met een slimme betaalpas. Geen gedoe met losse formulieren of kwijtgeraakte bonnetjes.
Voor finance is alles — van transacties en declaraties tot bestellingen en facturen — overzichtelijk in één omgeving. Geen spreadsheets, geen versnipperde tools. Alles automatisch gekoppeld aan het financiële systeem.
Het resultaat? Minder handmatig werk. Één workflow. Volledige controle.
Bekijk hoe de Spend Cloud dit concreet oplost!
Alles begint met een goede opzet aan de voorkant: duidelijke workflows, gekoppelde orders en slimme afspraken met leveranciers.
De Spend Cloud herkent binnenkomende facturen automatisch, vult relevante gegevens in én matcht deze direct met de juiste bestelling of het bijbehorende contract.
Klopt alles? Dan wordt de factuur automatisch verwerkt, zonder handmatige actie. Volledig touchless.
Lees meer over hoe Spend Cloud Purchase to Pay dit mogelijk maakt!
Door het proces slim in te richten bepaal je vooraf wie mag bestellen, tot welk bedrag en binnen welke productcategorieën. Elke aanvraag volgt automatisch een vooraf bepaalde workflow, gebaseerd op rollen, budgetverantwoordelijkheden en drempelbedragen. Geen gedoe met Excel of losse e-mails meer.
Het resultaat? Snelheid voor de aanvrager, controle voor finance én volledig inzicht in het proces.
Lees meer over hoe Inkoopmanagement met de Spend Cloud dit mogelijk maakt!
Registreer contracten centraal en stel notificaties in op einddata of indexatiemomenten. Koppel contractafspraken direct aan facturen. Zo mis je nooit meer een verlenging of prijswijziging en voorkom je verrassingen in het budget.
Het resultaat? Alles is overzichtelijk, geautomatiseerd én perfect afgestemd op jullie workflow.
Lees alles over hoe Contractmanagement in de Spend Cloud dit mogelijk maakt!
Afhankelijk van de modules kun je binnen 6 tot 8 weken live zijn. Tijdens deze periode bieden we volledige begeleiding: van de inrichting en koppeling met je financiële systeem tot de training van je team.
Benieuwd wat dat voor jullie traject betekent? Neem contact met ons op voor een vrijblijvend gesprek. We denken graag met je mee!
Work smarter immediately without losing time
Curious about what the Spend Cloud can do for your organization? Schedule a demo and our experts will gladly show you how it works!
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