Less hassle, more control with the right expense claiming software.

The expense claim process is often a source of frustration. Receipts get lost, forms are unclear, and finance managers lack the time for approvals. This can be easier and faster.
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Trusted by over 1,000 healthcare, education, and non-profit organizations

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Digital expense claims and an expense claim app

Spend Cloud’s expense management software helps organizations eliminate the chaos of loose receipts and slow, error-prone processes.

  • Easily submit expense claims with the app: Employees can instantly take a photo of the receipt and submit the claim through the app
  • Approve expense claims with one click: Approve claims with a single click thanks to the automated workflow
  • Always real-time overview: Expense claims are never lost again. Everything is easily retrievable in the digital archive

Curious about a complete overview of all the features?

The smartphone app, integration with over 50 ERP systems, and much more; discover all the benefits in the factsheet.

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Digital expense claiming, how does it work?

1. Submit expense claims

With the Spend Cloud App, employees can easily take a photo of the receipt to justify expenses, requiring no administrative knowledge.

2. Review & verify

Through automated workflows, expense claims are directed to the appropriate reviewer, who completes the review process promptly thanks to timely reminders.

3. Archive & insight

Upon approval, the expense claim is forwarded to the accounting software for payment and stored in the digital archive. The administration also has access to progress reports.

Spend Cloud Cards are part of our Expense package:
Payment cards when possible. Expense claiming when necessary.

Employees independently pay with their payment cards, while Finance maintains control. Expense claims are only used for exceptions, like travel costs. All data is consolidated into a single central overview, real-time connected to budgets, roles, and policies

Spend Cloud Cards

Employees easily pay themselves with smart payment cards. No expense claims needed for lunch receipts, train tickets, or gifts. You set the limits and rules.

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Expense claiming via the app

For expenses without a card option, employees use the app. Scan the receipt, choose the type, send. Done within three clicks!

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Curious about our pricing?

On our pricing page, you can see a monthly price estimate tailored specifically to your organization using a few selections and sliders!

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Frequently asked questions

This process is very straightforward for employees. No administrative knowledge is required to submit expenses. The employee only needs to fill in some basic information (such as a description or project), and the claim is submitted with just one click.

For travel expenses, the process is even simpler. The mileage reimbursement rate is set centrally in advance. In the Spend Cloud App, the employee enters the departure and arrival locations (or the number of kilometers driven), and the software automatically calculates the correct reimbursement. This prevents errors and ensures a consistent and fair process.

Expense claims automatically enter the workflow of the appropriate reviewer. If an approval is delayed, the system automatically sends a reminder. This keeps the process moving and ensures claims are processed and paid promptly.

Absolutely. Spend Cloud provides standard integrations with over 40 common accounting and ERP systems, such as AFAS, Exact, Twinfield, and Visma.

 

No problem. Almost all the information you need can be found in the Spend Cloud Portal. Spend Cloud users can search for answers to their questions themselves in the knowledge base. If you really can’t figure it out, the Visma | ProActive support department is ready to help. 

We cover the security of the Spend Cloud extensively on this cybersecurity page. In it, we explain our methods and certifications. For questions, you can contact your Account Manager or the Sales department.

Make expense claims effortless

No more complicated forms or unclear processes with Spend Cloud’s expense management software. Discover all the details in the factsheet or schedule a personal demo.

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Download factsheet
Request a demo
Download factsheet