Expense Claims software
Claiming expenses is often error-prone and labour intensive in many organisations: complex expense claim forms, uncertainty about responsibilities, and long waits for approval.
Sometimes expense claims are even lost. The Spend Cloud’s expense claims software helps digitize, clarify, and simplify this process.
The advantages of expense claims software
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Combination with smart payment cards
You can bypass the expense claims process by using smart payment cards for employees. That way you only have to use expense claims software with exceptions and you save tons of work! Read more about this unique combination on the Spend Cloud Expense page.
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Expense claims are easy to submit
After purchase, employees can take a photo of the receipt and submit the claim via the app straight away. In addition, no administrative knowledge whatsoever is required to claim for expenses incurred.
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Approve claims with a single click
Expense claims automatically go to the right person thanks to the predetermined workflow. The assessor can approve the claim with just one click, and they also receive a reminder if action is not taken in good time.
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Claim travel expenses easily
With digital expense claims, you can always locate expense claims in the digital archive.
More information
The smartphone app, integration with over 50 ERP systems and far more, view all the features of the Expense Claims module on the fact sheet.
Digital declaration, how does it work?
1. Uploading
Digital expense claims start with uploading the claim, this is very simple. No complex expense claim forms, but a system with several clear options. Employees can take a photo of the receipt via the app and submit the claim straight away. The system also uses familiar options for cost classifications, so employees require no administrative knowledge whatsoever to submit claims. The expense claims software allocates the costs to the correct ledger account in the background.
2. Submission/approval
After submission, claims automatically go to the right assessor based on the predetermined workflow. The assessor receives notification via email that an expense claim is ready for approval. If the assessor does not take timely action, they are sent a reminder. The employee can follow all these steps and see who needs to approve the claim.
3. Checking
Depending on organisational policy, administration checks the expense claims, or they are automatically transferred to the financial package for payment.
4. Viewing
Claims are automatically saved in a digital archive where it is clear exactly who claimed what when. The administration also has insight into progress reports that indicate the length of time taken by managers to approve claims.
1. Uploading
Digital expense claims start with uploading the claim, this is very simple. No complex expense claim forms, but a system with several clear options. Employees can take a photo of the receipt via the app and submit the claim straight away. The system also uses familiar options for cost classifications, so employees require no administrative knowledge whatsoever to submit claims. The expense claims software allocates the costs to the correct ledger account in the background.
2. Submission/approval
After submission, claims automatically go to the right assessor based on the predetermined workflow. The assessor receives notification via email that an expense claim is ready for approval. If the assessor does not take timely action, they are sent a reminder. The employee can follow all these steps and see who needs to approve the claim.
3. Checking
Depending on organisational policy, administration checks the expense claims, or they are automatically transferred to the financial package for payment.
4. Viewing
Claims are automatically saved in a digital archive where it is clear exactly who claimed what when. The administration also has insight into progress reports that indicate the length of time taken by managers to approve claims.
Expense claims software is part of Spend Cloud Expense. The software integrates seamlessly with smart payment cards. Curious how this helps get rid of the hassle of claiming expenses? Read more on the Spend Cloud Expense page.
More information about expense claims software?
The smartphone app, integration with over 50 ERP systems and far more, view all the features of the Expense Claims module on the fact sheet.
One Spend Cloud, 5 modules
Spend Cloud
The Spend Cloud is a complete solution containing five different functionalities to control all business expenses. You decide which functionalities suit your organisation, at what time.
Read more about the Spend Cloud
Procurement
The Procurement module streamlines the procurement process and offers control over employees’ ordering habits. Combining the Procurement module with the Invoicing and Contract Management modules gives you control over the whole Purchase-to-Pay process within a single Spend Cloud.
Read more about Procurement
Invoice Processing
The Spend Cloud’s digital invoicing gives your organisation insight, oversight and control over this time-consuming process. Combining the Invoicing module with the Procurement and Contract Management modules gives you control over the whole Purchase-to-Pay process within a single Spend Cloud.
Read more about Invoice Processing
Contract Management
The Contract Management module is part of the Spend Cloud. This module makes management of contracts simple and transparent and prevents undesirable contract extensions. Combining it with the Procurement and Invoicing modules ensures the whole Purchase-to-Pay process can be managed within a single Spend Cloud.
Read more about Contract Management
Cash & Card
With the Cash & Card module, employees receive payment cards for their business expenses. These cards can be fully controlled by the organisation itself. This offers convenience for employees, and control and oversight for the organisation. Combining the Cash & Card module with other modules enables management of all expenditure streams within a single Spend Cloud.
Read more about Cash & Card
Expense Claims
The Expense Claim module makes claiming expenses a clear and streamlined process. Combining the Expanse Claim module with other modules in a single Spend Cloud enables central management of all expenditure streams.
Read more about Expense ClaimsDownload the factsheet
More information about expense claims software?
The smartphone app, integration with over 50 ERP systems and far more, view all the features of the Expense Claims module on the fact sheet.
