Expense Claims software

Claiming of expenses is an error-prone and labour intensive process in many organisations: complex expense claim forms, uncertainty about who should check the claim and long waits for approval
Sometimes expense claims are even lost. The Spend Cloud’s expense claims software is the ultimate solution to these common problems: digital expense claims simplify this process and make it transparent.

Sometimes expense claims are even lost. The Spend Cloud’s expense claims software is the ultimate solution to these common problems: digital expense claims simplify this process and make it transparent.

The advantages of expense claims software

  • Expense claims are easy to submit

after purchase, employees can take a photo of the receipt and submit the claim via the app straight away. In addition, no administrative knowledge whatsoever is required to claim for expenses incurred.

  • Approve claims with a single click

expense claims automatically go to the right person thanks to the predetermined workflow. The assessor can approve the claim with just one click, and they also receive a reminder if action is not taken in good time.

  • Claim travel expenses easily

with the expense claims software, you can claim the kilometres you covered immediately by entering your route. Expenses are calculated using predetermined reimbursement rates for travel.

  • No more lost expense claims

with digital expense claims, you can always locate expense claims in the digital archive.

More information

The smartphone app, integration with over 50 ERP systems and far more, view all the features of the Expense Claims module on the fact sheet.

Digital declaration, how does it work?

1. Uploading

Digital expense claims start with uploading the claim, this is very simple. No complex expense claim forms, but a system with several clear options. Employees can take a photo of the receipt via the app and submit the claim straight away. The system also uses familiar options for cost classifications, so employees require no administrative knowledge whatsoever to submit claims. The expense claims software allocates the costs to the correct ledger account in the background.

2. Submission/approval

After submission, claims automatically go to the right assessor based on the predetermined workflow. The assessor receives notification via email that an expense claim is ready for approval. If the assessor does not take timely action, they are sent a reminder. The employee can follow all these steps and see who needs to approve the claim.

3. Checking

Depending on organisational policy, administration checks the expense claims, or they are automatically transferred to the financial package for payment.

4. Viewing
Claims are automatically saved in a digital archive where it is clear exactly who claimed what when. The administration also has insight into progress reports that indicate the length of time taken by managers to approve claims.

More information about expense claims software?

The smartphone app, integration with over 50 ERP systems and far more, view all the features of the Expense Claims module on the fact sheet.

Expense claims in the Spend Cloud

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Spend Cloud

The Spend Cloud is a complete solution containing five different functionalities to control all business expenses. You decide which functionalities suit your organisation, at what time.

Read more about the Spend Cloud
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Procurement

The Procurement module streamlines the procurement process and offers control over employees’ ordering habits. Combining the Procurement module with the Invoicing and Contract Management modules gives you control over the whole Purchase-to-Pay process within a single Spend Cloud.

Read more about Procurement
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Invoice Processing

The Spend Cloud’s digital invoicing gives your organisation insight, oversight and control over this time-consuming process. Combining the Invoicing module with the Procurement and Contract Management modules gives you control over the whole Purchase-to-Pay process within a single Spend Cloud.

Read more about Invoice Processing
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Contract Management

The Contract Management module is part of the Spend Cloud. This module makes management of contracts simple and transparent and prevents undesirable contract extensions. Combining it with the Procurement and Invoicing modules ensures the whole Purchase-to-Pay process can be managed within a single Spend Cloud.

Read more about Contract Management
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Cash & Card

With the Cash & Card module, employees receive payment cards for their business expenses. These cards can be fully controlled by the organisation itself. This offers convenience for employees, and control and oversight for the organisation. Combining the Cash & Card module with other modules enables management of all expenditure streams within a single Spend Cloud.

Read more about Cash & Card
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Expense Claims

The Expense Claim module makes claiming expenses a clear and streamlined process. Combining the Expanse Claim module with other modules in a single Spend Cloud enables central management of all expenditure streams.

Read more about Expense Claims

Download the factsheet

More information about expense claims software?

The smartphone app, integration with over 50 ERP systems and far more, view all the features of the Expense Claims module on the fact sheet.