Purchase to Pay
with the Spend Cloud

Within the Spend Cloud we offer various modules for different purposes. The Purchase to Pay process (P2P) in the Spend Cloud consists of Procurement, Invoice Processing, Contract Management, Commitments and a number of bonus functionalities.

There are a lot of benefits to using these modules, both separately and together. But what is Purchase to Pay exactly?

What does Purchase to Pay mean and what is the Purchase to Pay process?

Do you have control over all business expenses? Is it important to gain insights into current liabilities? If so, optimizing the Purchase to Pay process is certainly interesting for you.

The Purchase to Pay process (P2P) in the Spend Cloud consists of Purchasing, Invoice Processing, Contract Management, Commitments and various bonus functionalities. Purchase requisition is the first step in this process. The request is checked and approved through automated workflows in order for it to be paid. A contract could also start up this process. Contracts can create digital invoices that get paid through automated workflows. You could also make use of commitments administration, since this is one of the many bonus functionalities the Spend Cloud has to offer. This entire Purchase to Pay process can be quite overwhelming, thus, the Spend Cloud is a great addition to help support administrative processes.

The benefits of a digital Purchase to Pay process

The Spend Cloud automatically checks if the purchase order, registered delivery and invoice match. The invoice will then be processed without any need for manual actions (touchless!). The result: fully matched, coded and approved invoices, ready for payment in your financial system.

Invoices can be matched to a contract with Purchase to Pay in the Spend Cloud . This will give you an overview of the contract’s utilization. In addition, it provides the possibility to automatically code and assess the invoices based on the associated contract and/or liabilities. When there is a complete match between the installment amount and the contract agreements, manual approval of the invoice is no longer needed and can therefore be processed completely automatically.

Since employees have to execute fewer manual actions and thus make fewer mistakes, FTE ánd processing costs are saved. In addition, the chances of fraud are smaller, saving money as well!

In addition to Purchasing, Invoice Processing, Contract Management and Commitments, the Spend Cloud has a broader range of use. There are various analysis and reporting options, but the Cash & Card module expansion is particularly interesting. With the smart payment cards for employees you can easily put an end to the hassle that comes with expense claims. More on Cash & Card can be found on the Cash & Card module page.

More information about Purchase to Pay?

Check out every benefit of working with a fully digital and automatic Purchase to Pay process in this factsheet.

How does 3-way matching work within the Purchase to Pay process?

Order

You compile a request and create an order, for example via one of the various OCI connections.

Delivery

You receive the delivery and register whether it has arrived correctly in the Spend Cloud.

Invoice

You receive the invoice in the Spend Cloud.

Recognition

The invoice will be recognized by the Spend Cloud.

3-way matching

The Spend Cloud checks whether the purchase order, registered delivery and invoice match one another. If this is the case, the invoice is approved automatically.

With a digitized and automated Purchase to Pay process you can be sure that an invoice will always match a received order, contract, purchase order, booking proposal or additional information. By doing so you will make your procurement, invoice and contract management processes more efficient and simple. All of the steps within the Purchase to Pay process are predetermined and are therefore clear to everyone.

More information about Purchase to Pay?

Check out every benefit of working with a fully digital and automatic Purchase to Pay process in this factsheet.

One Spend Cloud, 5 modules

Procurement

Invoice Processing

Contract Management

Cash & Card

Expense Claims

Spend Cloud

The Spend Cloud is a complete solution containing five different functionalities to control all business expenses. You decide which functionalities suit your organisation, at what time.

Procurement

The Procurement module streamlines the procurement process and offers control over employees’ ordering habits. Combining the Procurement module with the Invoicing and Contract Management modules gives you control over the whole Purchase-to-Pay process within a single Spend Cloud.

Invoice Processing

The Spend Cloud’s digital invoicing gives your organisation insight, oversight and control over this time-consuming process. Combining the Invoicing module with the Procurement and Contract Management modules gives you control over the whole Purchase-to-Pay process within a single Spend Cloud.

Contract Management

The Contract Management module is part of the Spend Cloud. This module makes management of contracts simple and transparent and prevents undesirable contract extensions. Combining it with the Procurement and Invoicing modules ensures the whole Purchase-to-Pay process can be managed within a single Spend Cloud.

Cash & Card

With the Cash & Card module, employees receive payment cards for their business expenses. These cards can be fully controlled by the organisation itself. This offers convenience for employees, and control and oversight for the organisation. Combining the Cash & Card module with other modules enables management of all expenditure streams within a single Spend Cloud.

Expense Claims

The Expense Claim module makes claiming expenses a clear and streamlined process. Combining the Expanse Claim module with other modules in a single Spend Cloud enables central management of all expenditure streams.

Purchase to Pay
with the Spend Cloud

What does Purchase to Pay mean and what is the Purchase to Pay process?

The benefits of a digital Purchase to Pay process

Process invoices faster with 3-way matching

Matching digital invoices even faster with contractual commitments

Save money in addition to time

The bigger picture with Cash & Card