The Spend Cloud is your ultimate spend assistant
One Spend Cloud
Spend Cloud
Giving employees smart debit cards to make organisational expenses:
- Gives Finance complete control over card balances
- Makes assessing expenses easier for budget holders
- Makes managing cards easy, in just one system
- Facilitates online payments
Smart debit cards, if possible, claim expenses when inevitable. Additional expense claims software with:
- Options to easily add receipts
- Progress reports on processing time
- Assess in accordance with the procurement policy
- Exports with just one click
- A digital archive
Employees pay with smart debit cards and only submit expense claims when necessary.
- Card transactions are processed digitally
- Real-time visibility of card balances everywhere
- Standardized coding of card transactions by expense type (ledger accounts)
Gain insight and control with automated invoice processing:
- Process invoices with artificial intelligence
- Integrated OCR scan-and-recognition software
- Software for an unlimited number of users
- Includes an unlimited number of administrations
- A complete audit trail
- Transferable archives and tasks
- Integrate with contract management and/or procurement
“The ABC analysis offers a fantastic experience with almost no effort from me!” according to Spend Cloud users.
- Optimize procurement flows
- Minimize process costs
- Trust accurate and complete datasets
- Rely on accurate, complete, and up-to-date data.
Spend Cloud analyses are indispensable in a digitalized Purchase to Pay process.
With Purchase to Pay Basic you use invoice processing with all its benefits. A digital archive, fewer manual actions, assessment via the Spend Cloud App and XML invoices. Curious to see what happens if you link this process to contract management and procurement?
Gain insight and control with automated invoice processing:
- Process invoices with artificial intelligence
- Integrated OCR scan-and-recognition software
- Software for an unlimited number of users
- Includes an unlimited number of administrations
- A complete audit trail
- Transferable archives and tasks
- Integrate with contract management and/or procurement
Simplify and clarify contract management with:
- Automated matching to invoices
- Notifications that help prevent unwanted renewals
- A complete audit trail
This way, you know exactly where to optimize and save costs.
“The ABC analysis offers a fantastic experience with almost no effort from me!” according to Spend Cloud users.
- Optimize procurement flows
- Minimize process costs
- Trust accurate and complete datasets
- Rely on accurate, complete, and up-to-date data.
Spend Cloud analyses are indispensable in a digitalized Purchase to Pay process.
With Purchase to Pay Advanced you use invoice processing and procurement. This gives you the certainty of 3-way matching, control over ordering behviour, a streamlined procurement process and ordering options at 200+ webshops. Curious to see what happens if you link this process to contract management?
Gain insight and control with automated invoice processing:
- Process invoices with artificial intelligence
- Integrated OCR scan-and-recognition software
- Software for an unlimited number of users
- Includes an unlimited number of administrations
- A complete audit trail
- Transferable archives and tasks
- Integrate with contract management and/or procurement
Guarantee accordance with the procurement policy thanks to Spend Cloud procurement software:
- 250+ available OCI-webshop connections
- Automated (3-way) matching to invoices
- Easily register orders as received in the Spend Cloud App
- Software for an unlimited number of purchasers
Simplify and clarify contract management with:
- Automated matching to invoices
- Notifications that help prevent unwanted renewals
- A complete audit trail
This way, you know exactly where to optimize and save costs.
“The ABC analysis offers a fantastic experience with almost no effort from me!” according to Spend Cloud users.
- Optimize procurement flows
- Minimize process costs
- Trust accurate and complete datasets
- Rely on accurate, complete, and up-to-date data.
Spend Cloud analyses are indispensable in a digitalized Purchase to Pay process.
Purchase to Pay Professional provides you with benefits of invoice processing, contract management and procurement software:
- Touchless invoice processing
- End-to-end automation
- Preventing unwanted contract renewals
With Purchase to Pay Basic, you benefit from invoice processing with the following advantages:
- Faster processing time
- Fewer manual actions
- Always prepared for staff turnover
- Easy review via the app
- XML invoices and 3-way matching
Purchase to Pay Advanced provides you with benefits of invoice processing and contract management like:
- Entry proposals with artificial intelligence
- Preventing unwanted contract renewals
- Less manual labour
Purchase to Pay Professional provides you with benefits of invoice processing, contract management and procurement software:
- Touchless invoice processing
- End-to-end automation
- Preventing unwanted contract renewals
Employees pay with smart debit cards and only submit expense claims when necessary.
- Card transactions are processed digitally
- Real-time visibility of card balances everywhere
- Standardized coding of card transactions by expense type (ledger accounts)
Discover how organizations in your industry save time, money, and resources.
“Controlling funds for employees in the field has been hugely simplified!”
Koraal Groep is an organization comprising eleven charities in Limburg and Noord-Brabant that provide advice and support to individuals with a mental, physical and/or psychosocial disabilities. The processing of decentral funds was a significant concern for the administrators of Koraal Groep. They have greatly simplified expense tracking with Spend Cloud Cards, enabling employees to dedicate more time to to their core tasks.
Read the case
“Why didn’t we do this sooner?”
Xpect013 is a Catholic foundation that includes 26 schools. When Xpect013 was still utilizing the services of an accounting firm, it could take 2 to 3 weeks for invoices to be processed. Reports were not up-to-date because the data was managed externally. There was plenty of room for improvement. Now, they use the invoice processing module of the Spend Cloud. “With the Spend Cloud, we have immediate insight into our expenses and financial status at all times.”
Read the case
“Thanks to the Spend Cloud, there is greater assurance in the process, as everything is recorded digitally”
With 20 hotels and 45,000 incoming invoices annually, Eden Hotels experienced excessively long processing times. There were too many errors, leading to a high number of corrections. Since inefficient document processing is costly in terms of time and money, Eden Hotels negotiated with suppliers to receive 90% of invoices digitally. They then transitioned to the next step: automatically matching purchase orders with incoming invoices to create a 3-way match with the Spend Cloud!”
Read the case
“By now, the Salvation Army has more than 650 users and nearly 400 bank and cash ledgers in the Spend Cloud.”
Previously, the Salvation Army, processed decentralized cash entries using spreadsheets. These entries were collected in the financial administration and manually entered before being forwarded for processing in Finpak, creating a substantial administrative burden. They then opted for the Spend Cloud, which became operational at the first location within a month! This resulted in reduced administrative load in the organization.
Read the case
“We have more structure in our processes, and we have a clearer picture of budget use. A life without liabilities would make my life a lot more difficult.”
he Dutch Hospital Association previously relied on a single Excel file shared among three employees. When the liabilities administration in Excel no longer matched the invoices, it became essential to find an efficient solution for linking liabilities and invoices. After a unanimous decision in favor of Visma | ProActive, they wanted to get started as fast as possible. The implementation of liabilities and invoice processing in the Spend Cloud was ultimately completed in no time!
Read the case
“Partly thanks to effective communication, it ran very smoothly.”
HVO Querido has 3,300 employees, 70 treasuries, and 50 locations, each operating in its own unique way, making the situation highly prone to errors. Additionally, manually transferring the cash ledgers involved lots of unnecessary extra work, so they promptly took a decision: “we’re going to sort this out.” This decision led HVO Querido to the Spend Cloud’s Expense package. They have been working with the Spend Cloud for many years now. Stating that “using less cash is a safer and more secure way of working, so I would say that Visma | ProActive has definitely delivered the risk management that we were looking for.”
Read the caseThe Spend Cloud connects to any accounting program
The Spend Cloud currently connects to 40+ systems, such as Visma.net Financials, AccountView, AFAS, Exact and Twinfield.
One Spend Cloud, with a human touch
We offer solution-oriented software with a high rate of service. Technology with a human touch, that is the power of Visma | ProActive.
We are proud to say that more than 1.000 organizations make use of the Spend Cloud on a daily basis. They use it to manage and improve their expenditure flows. This saves them time and money. It also allows employees to be able to focus on their core tasks; the things that matter to them.
Visma | ProActive
We are at your service Monday through Friday from 8:00 am to 5:00 pm.
Spend Cloud Software
Spend Cloud by Visma
Klantenservice
Are you a customer with a support question?
Click here
Language
