Software for automated invoice processing

Manual processing of purchase invoices is a time-consuming and error-prone process in which it is easy to lose oversight.

The solution is simple with the Spend Cloud’s digital invoice processing, which enables you to automate this labour-intensive process and gain insight, oversight and control of your invoice processing.

The advantages of digital invoice processing

Digitisation of invoice processing means you never have to spend time finding an invoice that needs to be approved. The Spend Cloud captures every step, so the audit trail is also fully trackable.

By automating the approval process, you minimise the number of manual actions required and you maximise oversight. Artificial intelligence like Autosuggest supports this. 

Invoices automatically go to the appropriate budget holder who can simply approve invoices with a single click via app or desktop, and who also receives a reminder if approval does not take place in good time.

Thanks to integration with over 50 ERP systems, invoices can be processed directly after approval.

More information about digital invoice processing?

3-way matching, integration with over 50 ERP systems and far more, view all features of our digital invoice processing module in the fact sheet.

Invoice Processing, how does it work?

1. Receipt

Automation and digitisation starts with receipt of the invoices. Paper invoices can be scanned, digital (PDF) and electronic invoices (UBL, XML, PEPPOL) can be processed immediately. This way, you will never lose incoming invoices again because they are now registered in the system.

2. Recognition/Coding

The Spend Cloud recognises and codes the invoices automatically, it is therefore no longer necessary to do this manually and it greatly reduces the likelihood of errors.

3. Workflow

After the invoice has been checked, it automatically goes to the appropriate budget holder by means of the predetermined workflow. This is where the strength of the Spend Cloud comes into its own, because the software is designed in such a way that it needs to be used as little as possible. Thanks to the different options, automatic invoice processing can easily be customised to align it perfectly with the way in which invoices are processed in your company.

4. Approval

Digital invoice processing also makes approval of invoices simple and clear. All those involved can see who needs to approve the invoice, and the budget holder receives a reminder if approval does not take place in good time.

Combining the Invoicing module with the Procurement and Contract Management modules enables approval at the time of procurement, so after step 2 the invoice goes through to payment (step 5) automatically.

Invoice processing is part of Spend Cloud Purchase to Pay. The software integrates seamlessly with the Spend Cloud’s procurement and contract management software. Curious how this helps achieve ‘touchless’ invoice processing? Read more on the Purchase to Pay page

More information about digital invoice processing?

3-way matching, integration with over 50 ERP systems and far more, view all features of our digital invoice processing module in the fact sheet.

Do you want a price indication specifically for your organization? 

One Spend Cloud

Spend Cloud
Expense package

‘The new way of claiming expenses.’ Employees pay with smart debit cards and only claim expenses when they absolutely have to. More freedom for employees, more control over expenses for Finance. Ready for a user-friendly expense claims process, combined with debit cards?

Spend Cloud Cards

Give employees the freedom to use smart payment cards, while Finance manages all expenses. Spend Cloud Cards are under the organizations full control. Combine Spend Cloud Expense and Purchase to Pay to manage all expenditure flows in one environment. 

Expense Claims

Make the expense claims process more user-friendly and more manageable. Combine expense claims software and smart Spend Cloud Cards to save employees time they can then spend on core tasks. Combine Spend Cloud Expense and Purchase to Pay to manage all expenditure flows in one environment.

Invoice Processing

Take control over time consuming invoice processing and gain clarity. The Spend Cloud processes data automatically, one to one, and makes suggestions based on artificial intelligence. This speeds up your invoice processing. A fully automated Purchase to Pay process is within reach with contract management and procurement software. 

Spend Analytics

“With the ABC analysis you are served at your beck and call,” according to Spend Cloud users. Optimize your purchasing flows, minimize your processing costs and always be sure that you have the correct, complete and most up-to-date information for an audit. Spend Cloud analyzes are indispensable in a digitized Purchase to Pay process.

Purchase to Pay - Basic

With Purchase to Pay Basic you use invoice processing with all its benefits. A digital archive, fewer manual actions, assessment via the Spend Cloud App and XML invoices. Curious to see what happens if you link this process to contract management and procurement? 

Invoice Processing

Get overview and control over the time-consuming invoice processing process. The Spend Cloud automatically takes over invoice data one-to-one and makes booking proposals with artificial intelligence. This way you can code invoices faster. A fully automatic Purchase to Pay process is within reach with contract management and procurement software.

man-brengt-levering-van-inkoop-order
Procurement

Take control over time consuming invoice processing and gain clarity. The Spend Cloud processes data automatically, one to one, and makes suggestions based on artificial intelligence. This speeds up your invoice processing. A fully automated Purchase to Pay process is within reach with contract management and procurement software. 

Spend Analytics

According to Spend Cloud users, “the Spend Cloud’s ABC-analysis is at your beck and call.” Optimize procurement flows, minimize processing costs and always be sure that you have the complete, correct and most accurate data for an audit. Spend Cloud analyses are invaluable for a digitized Purchase to Pay process. 

Purchase to pay - Advanced

With Purchase to Pay Advanced you use invoice processing and procurement. This gives you the certainty of 3-way matching, control over ordering behviour, a streamlined procurement process and ordering options at 200+ webshops. Curious to see what happens if you link this process to contract management?

Invoice Processing

Get overview and control over the time-consuming invoice processing process. The Spend Cloud automatically takes over invoice data one-to-one and makes booking proposals with artificial intelligence. This way you can code invoices faster. A fully automatic Purchase to Pay process is within reach with contract management and procurement software.

man-brengt-levering-van-inkoop-order
Procurement

Guarantee that employees adhere to the procurement policy with procurement software from the Spend Cloud. This prevents only finding errors while processing invoices instead of earlier in the flow. Employees order via an OCI connection for example, and easily register a delivery with the Spend Cloud App. A fully automated Purchase to Pay process is within reach with contract management and invoice processing software.  

Contract Management

Make managing contracts easy and never miss a beat. Unwanted contract extensions are a thing of the past and ways to save costs are clear as day when using contract management software. A fully automated Purchase to Pay process is within reach with invoice processing and procurement software.  

Spend Analytics

According to Spend Cloud users, “the Spend Cloud’s ABC-analysis is at your beck and call.” Optimize procurement flows, minimize processing costs and always be sure that you have the complete, correct and most accurate data for an audit. Spend Cloud analyses are invaluable for a digitized Purchase to Pay process. 

Purchase to Pay - Professional

With Purchase to Pay Professional you use invoice processing, purchasing and contract management software.

This allows you to automate processes end-to-end and prevent contracts from being extended undesirably. Overview at all times, everywhere, thanks to one Spend Cloud environment.

Purchase to Pay - Basic

With Purchase to Pay Basic you use invoice processing with all its benefits. A digital archive, fewer manual actions, assessment via the Spend Cloud App and XML invoices. Curious to see what happens if you link this process to contract management and procurement? 

Purchase to Pay - Advanced

With Purchase to Pay Advanced you use invoice processing and procurement. This gives you the certainty of 3-way matching, control over ordering behviour, a streamlined procurement process and ordering options at 200+ webshops. Curious to see what happens if you link this process to contract management?

Purchase to Pay - Professional

With Purchase to Pay Professional you use invoice processing, purchasing and contract management software.

This allows you to automate processes end-to-end and prevent contracts from being extended undesirably. Overview at all times, everywhere, thanks to one Spend Cloud environment.

Expense package

‘The new way of claiming expenses.’ Employees pay with smart debit cards and only claim expenses when they absolutely have to. More freedom for employees, more control over expenses for Finance. Ready for a user-friendly expense claims process, combined with debit cards?

More information about digital invoice processing?

3-way matching, integration with over 50 ERP systems and far more, view all features of our digital invoice processing module in the fact sheet.