Digital invoicing

Manual processing of purchase invoices is a time-consuming and error-prone process in which it is easy to lose oversight.

The solution is simple with the Spend Cloud’s digital invoice processing, which enables you to automate this labour-intensive process and gain insight, oversight and control of your invoice processing.

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Advantages of procurement software

  • Advantages of procurement software

Prior control over ordering habits, define the ordering options, items and suppliers from whom employees may buy in advance. This brings the approval process forward to an earlier stage and the procurement policy is complied with automatically.

  • Streamlined procurement process

Employees can simply order from preselected suppliers. Budget holders can approve invoices with a single click via app or desktop.

  • 3 way matching

Combination with the Invoicing module enables automatic recognition and approval of invoices by means of 3-way matching. This makes the Purchase to Pay process even more efficient.

  • Clear analyses of the procurement process

The built-in analysis function is linked to suppliers, so you can easily carry out analyses of the procurement process. The top 25 suppliers based on procurement volume, or procurement figures per product group are just some examples of analyses that can easily be carried out with this functionality.

More information

Catalogue management, over 100 available OCI links and far more, view all the features of our procurement software on the fact sheet.

Download the factsheet

Procurement management, how does it work?

1. Preparation

You establish the ordering habits, items, and suppliers employees may purchase from in advance.

Employees have three ways of compiling an order via the procurement software:
1. In the supplier’s webshop by means of an OCI punch-out connection
2. From the internal catalogue
3. Via an order form

2. Approval

When ordering from suppliers’ webshops or the internal catalogue, employees only see items they are permitted to order. That way, the procurement policy is automatically adhered to and no checks are required on these orders. The procurement software shows in advance which orders require approval, which then go to the right person automatically.

3. Order placement

The order is automatically placed with the supplier after approval.

4. Checks

The order placer and authorised colleagues can view the order status at any time. After checking whether the whole order was delivered in full, it is registered in the Spend Cloud and the invoice can be processed.

5. 3-way-matching

In combination with the Invoicing module, 3-way matching then takes place.
The Spend Cloud checks whether the purchase order, registered delivery and invoice match one another. If this is the case, the invoice is approved automatically.

1. Preparation

You establish the ordering habits, items, and suppliers employees may purchase from in advance.

Employees have three ways of compiling an order via the procurement software:
1. In the supplier’s webshop by means of an OCI punch-out connection
2. From the internal catalogue
3. Via an order form

2. Approval

When ordering from suppliers’ webshops or the internal catalogue, employees only see items they are permitted to order. That way, the procurement policy is automatically adhered to and no checks are required on these orders. The procurement software shows in advance which orders require approval, which then go to the right person automatically.

3. Order placement

The order is automatically placed with the supplier after approval.

4. Checks

The order placer and authorised colleagues can view the order status at any time. After checking whether the whole order was delivered in full, it is registered in the Spend Cloud and the invoice can be processed.

5. 3-way-matching

In combination with the Invoicing module, 3-way matching then takes place.
The Spend Cloud checks whether the purchase order, registered delivery and invoice match one another. If this is the case, the invoice is approved automatically.

Ontvang de factsheet direct!

Alle voordelen van de Spend Cloud Cards van Kas & Pas voor zowel medewerkers als Finance vind je in de factsheet.

Download de factsheet

One Spend Cloud, 5 modules

Invoice processing
Procurement
Contract Management
Cash & Card
Expense Claims software
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Procurement

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Invoice Processing

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Contract Management

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Cash & Card

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Expense Claims

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Spend Cloud

The Spend Cloud is a complete solution containing five different functionalities to control all business expenses. You decide which functionalities suit your organisation, at what time.

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Procurement

The Procurement module streamlines the procurement process and offers control over employees’ ordering habits. Combining the Procurement module with the Invoicing and Contract Management modules gives you control over the whole Purchase-to-Pay process within a single Spend Cloud.

Read more about Procurement
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Invoice Processing

The Spend Cloud’s digital invoicing gives your organisation insight, oversight and control over this time-consuming process. Combining the Invoicing module with the Procurement and Contract Management modules gives you control over the whole Purchase-to-Pay process within a single Spend Cloud.

Read more about Invoice Processing
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Contract Management

The Contract Management module is part of the Spend Cloud. This module makes management of contracts simple and transparent and prevents undesirable contract extensions. Combining it with the Procurement and Invoicing modules ensures the whole Purchase-to-Pay process can be managed within a single Spend Cloud.

Read more about Contract Management
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Cash & Card

With the Cash & Card module, employees receive payment cards for their business expenses. These cards can be fully controlled by the organisation itself. This offers convenience for employees, and control and oversight for the organisation. Combining the Cash & Card module with other modules enables management of all expenditure streams within a single Spend Cloud.

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Expense Claims

The Expense Claim module makes claiming expenses a clear and streamlined process. Combining the Expanse Claim module with other modules in a single Spend Cloud enables central management of all expenditure streams.

Read more about Expense Claims

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More information about digital invoice processing?

3-way matching, integration with over 50 ERP systems and far more, view all features of our digital invoice processing module in the fact sheet.

Download factsheet

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