Digital invoicing

Manual processing of purchase invoices is a time-consuming and error-prone process in which it is easy to lose oversight.

The solution is simple with the Spend Cloud’s digital invoice processing, which enables you to automate this labour-intensive process and gain insight, oversight and control of your invoice processing.

The advantages of digital invoice processing

Digitisation of invoice processing means you never have to spend time finding an invoice that needs to be approved. The Spend Cloud captures every step, so the audit trail is also fully trackable.

By automating the approval process, you minimise the number of manual actions required and you maximise oversight. Artificial intelligence like Autosuggest supports this.

Invoices automatically go to the appropriate budget holder who can simply approve invoices with a single click via app or desktop, and who also receives a reminder if approval does not take place in good time.

Thanks to integration with over 50 ERP systems, invoices can be processed directly after approval.

More information about digital invoice processing?

3-way matching, integration with over 50 ERP systems and far more, view all features of our digital invoice processing module in the fact sheet.

Invoice Processing, how does it work?

1. Receipt

Automation and digitisation starts with receipt of the invoices. Paper invoices can be scanned, digital (PDF) and electronic invoices (UBL, XML, PEPPOL) can be processed immediately. This way, you will never lose incoming invoices again because they are now registered in the system.

2. Recognition/Coding

The Spend Cloud recognises and codes the invoices automatically, it is therefore no longer necessary to do this manually and it greatly reduces the likelihood of errors.

3. Workflow

After the invoice has been checked, it automatically goes to the appropriate budget holder by means of the predetermined workflow. This is where the strength of the Spend Cloud comes into its own, because the software is designed in such a way that it needs to be used as little as possible. Thanks to the different options, automatic invoice processing can easily be customised to align it perfectly with the way in which invoices are processed in your company.

4. Approval

Digital invoice processing also makes approval of invoices simple and clear. All those involved can see who needs to approve the invoice, and the budget holder receives a reminder if approval does not take place in good time.

Combining the Invoicing module with the Procurement and Contract Management modules enables approval at the time of procurement, so after step 2 the invoice goes through to payment (step 5) automatically.

Invoice processing is part of Spend Cloud Purchase to Pay. The software integrates seamlessly with the Spend Cloud’s procurement and contract management software. Curious how this helps achieve ‘touchless’ invoice processing? Read more on the Purchase to Pay page.

More information about digital invoice processing?

3-way matching, integration with over 50 ERP systems and far more, view all features of our digital invoice processing module in the fact sheet.

Do you want a price indication specifically for your organization?

One Spend Cloud, 5 modules

Procurement

Invoice Processing

Contract Management

Cash & Card

Expense Claims

Spend Cloud

The Spend Cloud is a complete solution containing five different functionalities to control all business expenses. You decide which functionalities suit your organisation, at what time.

Procurement

The Procurement module streamlines the procurement process and offers control over employees’ ordering habits. Combining the Procurement module with the Invoicing and Contract Management modules gives you control over the whole Purchase-to-Pay process within a single Spend Cloud.

Invoice Processing

The Spend Cloud’s digital invoicing gives your organisation insight, oversight and control over this time-consuming process. Combining the Invoicing module with the Procurement and Contract Management modules gives you control over the whole Purchase-to-Pay process within a single Spend Cloud.

Contract Management

The Contract Management module is part of the Spend Cloud. This module makes management of contracts simple and transparent and prevents undesirable contract extensions. Combining it with the Procurement and Invoicing modules ensures the whole Purchase-to-Pay process can be managed within a single Spend Cloud.

Cash & Card

With the Cash & Card module, employees receive payment cards for their business expenses. These cards can be fully controlled by the organisation itself. This offers convenience for employees, and control and oversight for the organisation. Combining the Cash & Card module with other modules enables management of all expenditure streams within a single Spend Cloud.

Expense Claims

The Expense Claim module makes claiming expenses a clear and streamlined process. Combining the Expanse Claim module with other modules in a single Spend Cloud enables central management of all expenditure streams.

Digital invoicing

The advantages of digital invoice processing

Never lose your invoices again

You minimise the number of manual actions required

The lead time is shortened considerably

Integration with virtually all financial packages