Software for automated invoice processing
The solution is simple with the Spend Cloud’s digital invoice processing, which enables you to automate this labour-intensive process and gain insight, oversight and control of your invoice processing.
The advantages of digital invoice processing
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Never lose your invoices again
Digitisation of invoice processing means you never have to spend time finding an invoice that needs to be approved. The Spend Cloud captures every step, so the audit trail is also fully trackable.
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You minimise the number of manual actions required
By automating the approval process, you minimise the number of manual actions required and you maximise oversight. Artificial intelligence like Autosuggest supports this.Â
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The lead time is shortened considerably
Invoices automatically go to the appropriate budget holder who can simply approve invoices with a single click via app or desktop, and who also receives a reminder if approval does not take place in good time.
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Integration with virtually all financial packages
Thanks to integration with over 50 ERP systems, invoices can be processed directly after approval.
More information about digital invoice processing?
3-way matching, integration with over 50 ERP systems and far more, view all features of our digital invoice processing module in the fact sheet.
Invoice Processing, how does it work?
1. Receipt
Automation and digitisation starts with receipt of the invoices. Paper invoices can be scanned, digital (PDF) and electronic invoices (UBL, XML, PEPPOL) can be processed immediately. This way, you will never lose incoming invoices again because they are now registered in the system.
2. Recognition/Coding
3. Workflow
4. Approval
Digital invoice processing also makes approval of invoices simple and clear. All those involved can see who needs to approve the invoice, and the budget holder receives a reminder if approval does not take place in good time.
Combining the Invoicing module with the Procurement and Contract Management modules enables approval at the time of procurement, so after step 2 the invoice goes through to payment (step 5) automatically.
Invoice processing is part of Spend Cloud Purchase to Pay. The software integrates seamlessly with the Spend Cloud’s procurement and contract management software. Curious how this helps achieve ‘touchless’ invoice processing? Read more on the Purchase to Pay page.Â
More information about digital invoice processing?
3-way matching, integration with over 50 ERP systems and far more, view all features of our digital invoice processing module in the fact sheet.
Do you want a price indication specifically for your organization?Â
One Spend Cloud
Spend Cloud
Giving employees smart debit cards to make organisational expenses:
- Gives Finance complete control over card balances
- Makes assessing expenses easier for budget holders
- Makes managing cards easy, in just one system
- Facilitates online payments
Smart debit cards, if possible, claim expenses when inevitable. Additional expense claims software with:
- Options to easily add receipts
- Progress reports on processing time
- Assess in accordance with the procurement policy
- Exports with just one click
- A digital archive
Employees pay with smart debit cards and only submit expense claims when necessary.
- Card transactions are processed digitally
- Real-time visibility of card balances everywhere
- Standardized coding of card transactions by expense type (ledger accounts)
Gain insight and control with automated invoice processing:
- Process invoices with artificial intelligence
- Integrated OCR scan-and-recognition software
- Software for an unlimited number of users
- Includes an unlimited number of administrations
- A complete audit trail
- Transferable archives and tasks
- Integrate with contract management and/or procurement
“The ABC analysis offers a fantastic experience with almost no effort from me!” according to Spend Cloud users.
- Optimize procurement flows
- Minimize process costs
- Trust accurate and complete datasets
- Rely on accurate, complete, and up-to-date data.
Spend Cloud analyses are indispensable in a digitalized Purchase to Pay process.
With Purchase to Pay Basic you use invoice processing with all its benefits. A digital archive, fewer manual actions, assessment via the Spend Cloud App and XML invoices. Curious to see what happens if you link this process to contract management and procurement?Â
Gain insight and control with automated invoice processing:
- Process invoices with artificial intelligence
- Integrated OCR scan-and-recognition software
- Software for an unlimited number of users
- Includes an unlimited number of administrations
- A complete audit trail
- Transferable archives and tasks
- Integrate with contract management and/or procurement
Simplify and clarify contract management with:
- Automated matching to invoices
- Notifications that help prevent unwanted renewals
- A complete audit trail
This way, you know exactly where to optimize and save costs.
“The ABC analysis offers a fantastic experience with almost no effort from me!” according to Spend Cloud users.
- Optimize procurement flows
- Minimize process costs
- Trust accurate and complete datasets
- Rely on accurate, complete, and up-to-date data.
Spend Cloud analyses are indispensable in a digitalized Purchase to Pay process.
With Purchase to Pay Advanced you use invoice processing and procurement. This gives you the certainty of 3-way matching, control over ordering behviour, a streamlined procurement process and ordering options at 200+ webshops. Curious to see what happens if you link this process to contract management?
Gain insight and control with automated invoice processing:
- Process invoices with artificial intelligence
- Integrated OCR scan-and-recognition software
- Software for an unlimited number of users
- Includes an unlimited number of administrations
- A complete audit trail
- Transferable archives and tasks
- Integrate with contract management and/or procurement
Guarantee accordance with the procurement policy thanks to Spend Cloud procurement software:
- 250+ available OCI-webshop connections
- Automated (3-way) matching to invoices
- Easily register orders as received in the Spend Cloud App
- Software for an unlimited number of purchasers
Simplify and clarify contract management with:
- Automated matching to invoices
- Notifications that help prevent unwanted renewals
- A complete audit trail
This way, you know exactly where to optimize and save costs.
“The ABC analysis offers a fantastic experience with almost no effort from me!” according to Spend Cloud users.
- Optimize procurement flows
- Minimize process costs
- Trust accurate and complete datasets
- Rely on accurate, complete, and up-to-date data.
Spend Cloud analyses are indispensable in a digitalized Purchase to Pay process.
Purchase to Pay Professional provides you with benefits of invoice processing, contract management and procurement software:
- Touchless invoice processing
- End-to-end automation
- Preventing unwanted contract renewals
With Purchase to Pay Basic, you benefit from invoice processing with the following advantages:
- Faster processing time
- Fewer manual actions
- Always prepared for staff turnover
- Easy review via the app
- XML invoices and 3-way matching
Purchase to Pay Advanced provides you with benefits of invoice processing and contract management like:
- Entry proposals with artificial intelligence
- Preventing unwanted contract renewals
- Less manual labour
Purchase to Pay Professional provides you with benefits of invoice processing, contract management and procurement software:
- Touchless invoice processing
- End-to-end automation
- Preventing unwanted contract renewals
Employees pay with smart debit cards and only submit expense claims when necessary.
- Card transactions are processed digitally
- Real-time visibility of card balances everywhere
- Standardized coding of card transactions by expense type (ledger accounts)
More information about digital invoice processing?
3-way matching, integration with over 50 ERP systems and far more, view all features of our digital invoice processing module in the fact sheet.
