Software for contract management
Contracts have been agreed upon, but you still want to check whether a supplier is offering the best conditions after a while. Suddenly, it might be too late to terminate the contract.
Contracts might be spread across different locations and difficult to locate, making contract management complex. The Spend Cloud’s contract management software provides direct insight and overview of all contracts.
The advantages of contract management software
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Never be too late to renegotiate contracts nearing expiry
The contract manager automatically receives notification when a contract is approaching expiry, which means you are never confronted with unnecessary costs due to undesirable contract extensions.
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Direct insight and oversight of all contracts
By using the contract management software, it is no longer difficult to ascertain where a contract is located, as all contracts can now easily be found in the digital archive.
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Fully automated purchase to pay process
Purchase to Pay consists of the procurement, invoice processing and contract management process in the Spend Cloud. With 3 way matching and artificial intelligence like Autosuggest, you’re able to process invoices ‘touchless’ based on procurement orders and contracts! Read more about this on the purchase to pay page.
More information
The digital archive, identification of contract data and matching with purchase invoices, view all the features of the Contract Management software on the fact sheet.
Contract management software, how does it work?
1. Uploading
Digital contracts can be uploaded by the administration straight away, paper contracts can be scanned. If a contract is scanned, the contract management software transfers the primary data via smart text recognition (OCR). All contracts are uniformly registered in this way.
2. Registration
During registration, the administration divides them into groups according to department, role, or location. This makes it very easy to give both existing and new employees access to multiple contracts at the same time.
3. Approval/Archiving
After a contract has been registered, it automatically goes to the contract manager who verifies the details entered by the administration. If the details are correct, the contract automatically goes into the digital archive. Employees that have access to the contract can search it in the digital archive by title, end date, or, more specifically, by creditor or contract manager.
4. Action
The contract management software automatically provides a summary of contracts that are nearing expiry. The software sends a notification to the contract manager at the predetermined time, so that it is never too late to amend a contract prior to the deadline. Any action taken is then documented.
1. Uploading
Digital contracts can be uploaded by the administration straight away, paper contracts can be scanned. If a contract is scanned, the contract management software transfers the primary data via smart text recognition (OCR). All contracts are uniformly registered in this way.
2. Registration
During registration, the administration divides them into groups according to department, role, or location. This makes it very easy to give both existing and new employees access to multiple contracts at the same time.
3. Approval/Archiving
After a contract has been registered, it automatically goes to the contract manager who verifies the details entered by the administration. If the details are correct, the contract automatically goes into the digital archive. Employees that have access to the contract can search it in the digital archive by title, end date, or, more specifically, by creditor or contract manager.
4. Action
The contract management software automatically provides a summary of contracts that are nearing expiry. The software sends a notification to the contract manager at the predetermined time, so that it is never too late to amend a contract prior to the deadline. Any action taken is then documented.
Contract management is part of Spend Cloud Purchase to Pay. The software integrates seamlessly with the Spend Cloud’s procurement and invoice processing software. Curious how this helps achieve ‘touchless’ invoice processing? Read more on the Purchase to Pay page.
More information about contract management software?
The digital archive, identification of contract data and matching with purchase invoices, view all the features of the Contract Management software on the fact sheet.
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‘The new way of claiming expenses.’ Employees pay with smart debit cards and only claim expenses when they absolutely have to. More freedom for employees, more control over expenses for Finance. Ready for a user-friendly expense claims process, combined with debit cards?
Give employees the freedom to use smart payment cards, while Finance manages all expenses. Spend Cloud Cards are under the organizations full control. Combine Spend Cloud Expense and Purchase to Pay to manage all expenditure flows in one environment.
Make the expense claims process more user-friendly and more manageable. Combine expense claims software and smart Spend Cloud Cards to save employees time they can then spend on core tasks. Combine Spend Cloud Expense and Purchase to Pay to manage all expenditure flows in one environment.
Take control over time consuming invoice processing and gain clarity. The Spend Cloud processes data automatically, one to one, and makes suggestions based on artificial intelligence. This speeds up your invoice processing. A fully automated Purchase to Pay process is within reach with contract management and procurement software.
“With the ABC analysis you are served at your beck and call,” according to Spend Cloud users. Optimize your purchasing flows, minimize your processing costs and always be sure that you have the correct, complete and most up-to-date information for an audit. Spend Cloud analyzes are indispensable in a digitized Purchase to Pay process.
With Purchase to Pay Basic you use invoice processing with all its benefits. A digital archive, fewer manual actions, assessment via the Spend Cloud App and XML invoices. Curious to see what happens if you link this process to contract management and procurement?
Get overview and control over the time-consuming invoice processing process. The Spend Cloud automatically takes over invoice data one-to-one and makes booking proposals with artificial intelligence. This way you can code invoices faster. A fully automatic Purchase to Pay process is within reach with contract management and procurement software.
Take control over time consuming invoice processing and gain clarity. The Spend Cloud processes data automatically, one to one, and makes suggestions based on artificial intelligence. This speeds up your invoice processing. A fully automated Purchase to Pay process is within reach with contract management and procurement software.
According to Spend Cloud users, “the Spend Cloud’s ABC-analysis is at your beck and call.” Optimize procurement flows, minimize processing costs and always be sure that you have the complete, correct and most accurate data for an audit. Spend Cloud analyses are invaluable for a digitized Purchase to Pay process.
With Purchase to Pay Advanced you use invoice processing and procurement. This gives you the certainty of 3-way matching, control over ordering behviour, a streamlined procurement process and ordering options at 200+ webshops. Curious to see what happens if you link this process to contract management?
Get overview and control over the time-consuming invoice processing process. The Spend Cloud automatically takes over invoice data one-to-one and makes booking proposals with artificial intelligence. This way you can code invoices faster. A fully automatic Purchase to Pay process is within reach with contract management and procurement software.
Guarantee that employees adhere to the procurement policy with procurement software from the Spend Cloud. This prevents only finding errors while processing invoices instead of earlier in the flow. Employees order via an OCI connection for example, and easily register a delivery with the Spend Cloud App. A fully automated Purchase to Pay process is within reach with contract management and invoice processing software.
Make managing contracts easy and never miss a beat. Unwanted contract extensions are a thing of the past and ways to save costs are clear as day when using contract management software. A fully automated Purchase to Pay process is within reach with invoice processing and procurement software.
According to Spend Cloud users, “the Spend Cloud’s ABC-analysis is at your beck and call.” Optimize procurement flows, minimize processing costs and always be sure that you have the complete, correct and most accurate data for an audit. Spend Cloud analyses are invaluable for a digitized Purchase to Pay process.
With Purchase to Pay Professional you use invoice processing, purchasing and contract management software.
This allows you to automate processes end-to-end and prevent contracts from being extended undesirably. Overview at all times, everywhere, thanks to one Spend Cloud environment.
With Purchase to Pay Basic you use invoice processing with all its benefits. A digital archive, fewer manual actions, assessment via the Spend Cloud App and XML invoices. Curious to see what happens if you link this process to contract management and procurement?
With Purchase to Pay Advanced you use invoice processing and procurement. This gives you the certainty of 3-way matching, control over ordering behviour, a streamlined procurement process and ordering options at 200+ webshops. Curious to see what happens if you link this process to contract management?
With Purchase to Pay Professional you use invoice processing, purchasing and contract management software.
This allows you to automate processes end-to-end and prevent contracts from being extended undesirably. Overview at all times, everywhere, thanks to one Spend Cloud environment.
‘The new way of claiming expenses.’ Employees pay with smart debit cards and only claim expenses when they absolutely have to. More freedom for employees, more control over expenses for Finance. Ready for a user-friendly expense claims process, combined with debit cards?
More information about contract management software?
View all the benefits of contract management software in the factsheet
