Case Prisma – Purchase to Pay

The Purchase to Pay process within the Spend Cloud consists of our Procurement, Invoice Processing, and Contract Management modules.

Working with these modules separately drastically reduces manual labour and workload. Employees can work more efficiently and save time to spend on core tasks. Prisma has taken Purchase to Pay to the next level by integrating these three Spend Cloud modules. Curious to know more about Purchase to Pay and the Spend Cloud?

Ambulante ondersteuning

Working with these modules separately drastically reduces manual labour and workload. Employees can work more efficiently and save time to spend on core tasks. Prisma has taken Purchase to Pay to the next level by integrating these three Spend Cloud modules. Curious to know more about Purchase to Pay and the Spend Cloud?

Prisma - Procurement and Invoice Processing

Working with 35.000 invoices per year and a long list of creditors, just like healthcare organization Prisma, one can easily lose track of the process. This makes automation necessary rather than optional. 

“You can prevent randomness with the right tooling. No longer will some employees order at bol.com and some order at physical shops. This shortens your list of creditors and makes the process easier to manage” – André Koolwijk, team lead financial administration at Prisma. 

One will usually encounter resistance when digitizing, automating, and optimizing the procurement process. All change will inspire some degree of resistance, but with Procurement specifically, you are talking about a culture change. 

Team leads are used to figuring out where to order themselves and are suddenly being forced to adhere to stricter rules. The is an unexpected focus on procurement policy compliance. Changing the procurement process will have an impact on various departments. Every organization can identify employees struggling more with change than others, but they too will adapt when experiencing an easier process. 

André Koolwijk

team lead financial administration at Prisma

“Most coworkers were excited about the Spend Cloud within a week and they even inspired other employees!”

How much time and money will you be saving with Purchase-to-Pay automation? 

Download the factsheet to check out all benefits of working with the Spend Cloud!

How much time and money will you be saving with Purchase to Pay automation? 

Download the factsheet to check out all benefits of working with the Spend Cloud!

Saving time, effort, AND money 

By making use of the Spend Cloud module Procurement, you can focus on finding a solution that exactly fits the specific needs of your organization. You can compare suppliers on price, but also the reliability of deliverances and their quality of products. You can also choose to only work with local suppliers to save on delivery charges and to improve your Corporate Social Responsibility. 

When having mapped out your criteria, the Spend Cloud helps you work towards an efficient process tailored to your every need. Pre-selected suppliers, as described above, is a perfect example of how the Spend Cloud can support your procurement process. 

Process invoices automatically based on contracts

With the Spend Cloud module Procurement Prisma is also able to automatically match invoices to procurement orders: 3-way matching! Not only are invoices, orders, and registered deliveries matched. The Spend Cloud can also match periodically recurring (contractual) obligations

“Our energy invoices took up a lot of work. Uploading our energy contract to the Spend Cloud makes an automatic match between the contract and deposits possibly. This saves us extensive manual labour. One of our employees is now even able to process (160 locations times 20 addresses) 3.200 invoices lines every month on his own. He only needs to intervene when encountering deviations!” – André Koolwijk, team lead financial administration at Prisma. 

Interested in optimizing your Purchase to Pay process with the Spend Cloud?

How much time and money will you be saving with Purchase to Pay automation? 

Download the factsheet to check out all benefits of working with the Spend Cloud!

Wondering what the Spend Cloud can do for you?