Software for clear procurement processes
One often only realises that the procurement policy has not been fully adhered to at the point of invoice processing. The Spend Cloud’s procurement software automates this process, which makes it simple, transparent and clear for all involved. Ready for approval to take place in advance and ambiguities in procurement policy being a thing of the past?
Advantages of procurement software
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Advantages of procurement software
Prior control over ordering habits, define the ordering options, items and suppliers from whom employees may buy in advance. This brings the approval process forward to an earlier stage and the procurement policy is complied with automatically.
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Streamlined procurement process
Employees can simply order from preselected suppliers. Budget holders can approve invoices with a single click via app or desktop.
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3 way matching
The combination with the Spend Cloud’s invoice processing software enables automatic recognition and approval of invoices by means of 3-way matching. This makes the Purchase to Pay process even more efficient. Did you know we use artificial intelligence like Autosuggest to support this?
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Clear analyses of the procurement process
The built-in analysis feature is linked to suppliers, so you can easily carry out analyses of the procurement process. The top 25 suppliers based on procurement volume, or procurement figures per product group are just some examples of analyses that can easily be carried out with this functionality.
More information
Catalogue management, over 100 available OCI links and far more, view all the features of our procurement software on the fact sheet.
Procurement management, how does it work?
1. Preparation
You establish the ordering habits, items, and suppliers employees may purchase from in advance.
Employees have three ways of compiling an order via the procurement software:
1. In the supplier’s webshop by means of an OCI punch-out connection
2. From the internal catalogue
3. Via an order form
2. Approval
3. Order placement
4. Checks
5. 3-way-matching
1. Preparation
You establish the ordering habits, items, and suppliers employees may purchase from in advance.
Employees have three ways of compiling an order via the procurement software:
1. In the supplier’s webshop by means of an OCI punch-out connection
2. From the internal catalogue
3. Via an order form
2. Approval
3. Order placement
4. Checks
The order placer and authorised colleagues can view the order status at any time. After checking whether the whole order was delivered in full, it is registered in the Spend Cloud and the invoice can be processed.
5. 3-way-matching
The procurement process is part of Spend Cloud Purchase to Pay. The software integrates seamlessly with the Spend Cloud’s invoice processing and contract management software. Curious how this helps achieve ‘touchless’ invoice processing? Read more on the Purchase to Pay page.
More information
Catalogue management, over 100 available OCI links and far more, have a look at all the features of our procurement software in the factsheet.
Do you want a price indication specifically for your organization?
One Spend Cloud
Spend Cloud
Giving employees smart debit cards to make organisational expenses:
- Gives Finance complete control over card balances
- Makes assessing expenses easier for budget holders
- Makes managing cards easy, in just one system
- Facilitates online payments
Smart debit cards, if possible, claim expenses when inevitable. Additional expense claims software with:
- Options to easily add receipts
- Progress reports on processing time
- Assess in accordance with the procurement policy
- Exports with just one click
- A digital archive
Employees pay with smart debit cards and only submit expense claims when necessary.
- Card transactions are processed digitally
- Real-time visibility of card balances everywhere
- Standardized coding of card transactions by expense type (ledger accounts)
Gain insight and control with automated invoice processing:
- Process invoices with artificial intelligence
- Integrated OCR scan-and-recognition software
- Software for an unlimited number of users
- Includes an unlimited number of administrations
- A complete audit trail
- Transferable archives and tasks
- Integrate with contract management and/or procurement
“The ABC analysis offers a fantastic experience with almost no effort from me!” according to Spend Cloud users.
- Optimize procurement flows
- Minimize process costs
- Trust accurate and complete datasets
- Rely on accurate, complete, and up-to-date data.
Spend Cloud analyses are indispensable in a digitalized Purchase to Pay process.
With Purchase to Pay Basic you use invoice processing with all its benefits. A digital archive, fewer manual actions, assessment via the Spend Cloud App and XML invoices. Curious to see what happens if you link this process to contract management and procurement?
Gain insight and control with automated invoice processing:
- Process invoices with artificial intelligence
- Integrated OCR scan-and-recognition software
- Software for an unlimited number of users
- Includes an unlimited number of administrations
- A complete audit trail
- Transferable archives and tasks
- Integrate with contract management and/or procurement
Simplify and clarify contract management with:
- Automated matching to invoices
- Notifications that help prevent unwanted renewals
- A complete audit trail
This way, you know exactly where to optimize and save costs.
“The ABC analysis offers a fantastic experience with almost no effort from me!” according to Spend Cloud users.
- Optimize procurement flows
- Minimize process costs
- Trust accurate and complete datasets
- Rely on accurate, complete, and up-to-date data.
Spend Cloud analyses are indispensable in a digitalized Purchase to Pay process.
With Purchase to Pay Advanced you use invoice processing and procurement. This gives you the certainty of 3-way matching, control over ordering behviour, a streamlined procurement process and ordering options at 200+ webshops. Curious to see what happens if you link this process to contract management?
Gain insight and control with automated invoice processing:
- Process invoices with artificial intelligence
- Integrated OCR scan-and-recognition software
- Software for an unlimited number of users
- Includes an unlimited number of administrations
- A complete audit trail
- Transferable archives and tasks
- Integrate with contract management and/or procurement
Guarantee accordance with the procurement policy thanks to Spend Cloud procurement software:
- 250+ available OCI-webshop connections
- Automated (3-way) matching to invoices
- Easily register orders as received in the Spend Cloud App
- Software for an unlimited number of purchasers
Simplify and clarify contract management with:
- Automated matching to invoices
- Notifications that help prevent unwanted renewals
- A complete audit trail
This way, you know exactly where to optimize and save costs.
“The ABC analysis offers a fantastic experience with almost no effort from me!” according to Spend Cloud users.
- Optimize procurement flows
- Minimize process costs
- Trust accurate and complete datasets
- Rely on accurate, complete, and up-to-date data.
Spend Cloud analyses are indispensable in a digitalized Purchase to Pay process.
Purchase to Pay Professional provides you with benefits of invoice processing, contract management and procurement software:
- Touchless invoice processing
- End-to-end automation
- Preventing unwanted contract renewals
With Purchase to Pay Basic, you benefit from invoice processing with the following advantages:
- Faster processing time
- Fewer manual actions
- Always prepared for staff turnover
- Easy review via the app
- XML invoices and 3-way matching
Purchase to Pay Advanced provides you with benefits of invoice processing and contract management like:
- Entry proposals with artificial intelligence
- Preventing unwanted contract renewals
- Less manual labour
Purchase to Pay Professional provides you with benefits of invoice processing, contract management and procurement software:
- Touchless invoice processing
- End-to-end automation
- Preventing unwanted contract renewals
Employees pay with smart debit cards and only submit expense claims when necessary.
- Card transactions are processed digitally
- Real-time visibility of card balances everywhere
- Standardized coding of card transactions by expense type (ledger accounts)
More information about procurement?
Check out every benefit of working with a fully digital and automatic Purchase to Pay process in this factsheet.
