Software for clear procurement processes
One often only realises that the procurement policy has not been fully adhered to at the point of invoice processing. The Spend Cloud’s procurement software automates this process, which makes it simple, transparent and clear for all involved. Ready for approval to take place in advance and ambiguities in procurement policy being a thing of the past?
Advantages of procurement software
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Advantages of procurement software
Prior control over ordering habits, define the ordering options, items and suppliers from whom employees may buy in advance. This brings the approval process forward to an earlier stage and the procurement policy is complied with automatically.
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Streamlined procurement process
Employees can simply order from preselected suppliers. Budget holders can approve invoices with a single click via app or desktop.
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3 way matching
The combination with the Spend Cloud’s invoice processing software enables automatic recognition and approval of invoices by means of 3-way matching. This makes the Purchase to Pay process even more efficient. Did you know we use artificial intelligence like Autosuggest to support this?
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Clear analyses of the procurement process
The built-in analysis feature is linked to suppliers, so you can easily carry out analyses of the procurement process. The top 25 suppliers based on procurement volume, or procurement figures per product group are just some examples of analyses that can easily be carried out with this functionality.
More information
Catalogue management, over 100 available OCI links and far more, view all the features of our procurement software on the fact sheet.
Procurement management, how does it work?
1. Preparation
You establish the ordering habits, items, and suppliers employees may purchase from in advance.
Employees have three ways of compiling an order via the procurement software:
1. In the supplier’s webshop by means of an OCI punch-out connection
2. From the internal catalogue
3. Via an order form
2. Approval
When ordering from suppliers’ webshops or the internal catalogue, employees only see items they are permitted to order. That way, the procurement policy is automatically adhered to and no checks are required on these orders. The procurement software shows in advance which orders require approval, which then go to the right person automatically.
3. Order placement
The order is automatically placed with the supplier after approval.
4. Checks
The order placer and authorised colleagues can view the order status at any time. After checking whether the whole order was delivered in full, it is registered in the Spend Cloud and the invoice can be processed.
5. 3-way-matching
The combination with the Spend Cloud’s invoice processing software enables automatic recognition and approval of invoices by means of 3-way matching.
The Spend Cloud checks whether the purchase order, registered delivery and invoice match one another. If this is the case, the invoice is approved automatically.
1. Preparation
You establish the ordering habits, items, and suppliers employees may purchase from in advance.
Employees have three ways of compiling an order via the procurement software:
1. In the supplier’s webshop by means of an OCI punch-out connection
2. From the internal catalogue
3. Via an order form
2. Approval
When ordering from suppliers’ webshops or the internal catalogue, employees only see items they are permitted to order. That way, the procurement policy is automatically adhered to and no checks are required on these orders. The procurement software shows in advance which orders require approval, which then go to the right person automatically.
3. Order placement
The order is automatically placed with the supplier after approval.
4. Checks
The order placer and authorised colleagues can view the order status at any time. After checking whether the whole order was delivered in full, it is registered in the Spend Cloud and the invoice can be processed.
5. 3-way-matching
The combination with the Spend Cloud’s invoice processing software enables automatic recognition and approval of invoices by means of 3-way matching.
The Spend Cloud checks whether the purchase order, registered delivery and invoice match one another. If this is the case, the invoice is approved automatically.
The procurement process is part of Spend Cloud Purchase to Pay. The software integrates seamlessly with the Spend Cloud’s invoice processing and contract management software. Curious how this helps achieve ‘touchless’ invoice processing? Read more on the Purchase to Pay page.
More information
Catalogue management, over 100 available OCI links and far more, have a look at all the features of our procurement software in the factsheet.
Do you want a price indication specifically for your organization?
One Spend Cloud
Spend Cloud
‘The new way of claiming expenses.’ Employees pay with smart debit cards and only claim expenses when they absolutely have to. More freedom for employees, more control over expenses for Finance. Ready for a user-friendly expense claims process, combined with debit cards?
Give employees the freedom to use smart payment cards, while Finance manages all expenses. Spend Cloud Cards are under the organizations full control. Combine Spend Cloud Expense and Purchase to Pay to manage all expenditure flows in one environment.
Make the expense claims process more user-friendly and more manageable. Combine expense claims software and smart Spend Cloud Cards to save employees time they can then spend on core tasks. Combine Spend Cloud Expense and Purchase to Pay to manage all expenditure flows in one environment.
Take control over time consuming invoice processing and gain clarity. The Spend Cloud processes data automatically, one to one, and makes suggestions based on artificial intelligence. This speeds up your invoice processing. A fully automated Purchase to Pay process is within reach with contract management and procurement software.
“With the ABC analysis you are served at your beck and call,” according to Spend Cloud users. Optimize your purchasing flows, minimize your processing costs and always be sure that you have the correct, complete and most up-to-date information for an audit. Spend Cloud analyzes are indispensable in a digitized Purchase to Pay process.
With Purchase to Pay Basic you use invoice processing with all its benefits. A digital archive, fewer manual actions, assessment via the Spend Cloud App and XML invoices. Curious to see what happens if you link this process to contract management and procurement?
Get overview and control over the time-consuming invoice processing process. The Spend Cloud automatically takes over invoice data one-to-one and makes booking proposals with artificial intelligence. This way you can code invoices faster. A fully automatic Purchase to Pay process is within reach with contract management and procurement software.
Take control over time consuming invoice processing and gain clarity. The Spend Cloud processes data automatically, one to one, and makes suggestions based on artificial intelligence. This speeds up your invoice processing. A fully automated Purchase to Pay process is within reach with contract management and procurement software.
According to Spend Cloud users, “the Spend Cloud’s ABC-analysis is at your beck and call.” Optimize procurement flows, minimize processing costs and always be sure that you have the complete, correct and most accurate data for an audit. Spend Cloud analyses are invaluable for a digitized Purchase to Pay process.
With Purchase to Pay Advanced you use invoice processing and procurement. This gives you the certainty of 3-way matching, control over ordering behviour, a streamlined procurement process and ordering options at 200+ webshops. Curious to see what happens if you link this process to contract management?
Get overview and control over the time-consuming invoice processing process. The Spend Cloud automatically takes over invoice data one-to-one and makes booking proposals with artificial intelligence. This way you can code invoices faster. A fully automatic Purchase to Pay process is within reach with contract management and procurement software.
Guarantee that employees adhere to the procurement policy with procurement software from the Spend Cloud. This prevents only finding errors while processing invoices instead of earlier in the flow. Employees order via an OCI connection for example, and easily register a delivery with the Spend Cloud App. A fully automated Purchase to Pay process is within reach with contract management and invoice processing software.
Make managing contracts easy and never miss a beat. Unwanted contract extensions are a thing of the past and ways to save costs are clear as day when using contract management software. A fully automated Purchase to Pay process is within reach with invoice processing and procurement software.
According to Spend Cloud users, “the Spend Cloud’s ABC-analysis is at your beck and call.” Optimize procurement flows, minimize processing costs and always be sure that you have the complete, correct and most accurate data for an audit. Spend Cloud analyses are invaluable for a digitized Purchase to Pay process.
With Purchase to Pay Professional you use invoice processing, purchasing and contract management software.
This allows you to automate processes end-to-end and prevent contracts from being extended undesirably. Overview at all times, everywhere, thanks to one Spend Cloud environment.
With Purchase to Pay Basic you use invoice processing with all its benefits. A digital archive, fewer manual actions, assessment via the Spend Cloud App and XML invoices. Curious to see what happens if you link this process to contract management and procurement?
With Purchase to Pay Advanced you use invoice processing and procurement. This gives you the certainty of 3-way matching, control over ordering behviour, a streamlined procurement process and ordering options at 200+ webshops. Curious to see what happens if you link this process to contract management?
With Purchase to Pay Professional you use invoice processing, purchasing and contract management software.
This allows you to automate processes end-to-end and prevent contracts from being extended undesirably. Overview at all times, everywhere, thanks to one Spend Cloud environment.
‘The new way of claiming expenses.’ Employees pay with smart debit cards and only claim expenses when they absolutely have to. More freedom for employees, more control over expenses for Finance. Ready for a user-friendly expense claims process, combined with debit cards?
More information about procurement?
Check out every benefit of working with a fully digital and automatic Purchase to Pay process in this factsheet.