Procurement software
One often only realises that the procurement policy has not been fully adhered to at the point of invoice processing. The Spend Cloud’s procurement software automates this process, which makes it simple, transparent and clear for all involved. Ready for approval to take place in advance and ambiguities in procurement policy being a thing of the past?
Advantages of procurement software
-
Advantages of procurement software
Prior control over ordering habits, define the ordering options, items and suppliers from whom employees may buy in advance. This brings the approval process forward to an earlier stage and the procurement policy is complied with automatically.
-
Streamlined procurement process
Employees can simply order from preselected suppliers. Budget holders can approve invoices with a single click via app or desktop.
-
3 way matching
The combination with the Spend Cloud’s invoice processing software enables automatic recognition and approval of invoices by means of 3-way matching. This makes the Purchase to Pay process even more efficient. Did you know we use artificial intelligence like Autosuggest to support this?
-
Clear analyses of the procurement process
The built-in analysis feature is linked to suppliers, so you can easily carry out analyses of the procurement process. The top 25 suppliers based on procurement volume, or procurement figures per product group are just some examples of analyses that can easily be carried out with this functionality.
More information
Catalogue management, over 100 available OCI links and far more, view all the features of our procurement software on the fact sheet.
Procurement management, how does it work?
1. Preparation
You establish the ordering habits, items, and suppliers employees may purchase from in advance.
Employees have three ways of compiling an order via the procurement software:
1. In the supplier’s webshop by means of an OCI punch-out connection
2. From the internal catalogue
3. Via an order form
2. Approval
3. Order placement
4. Checks
5. 3-way-matching
1. Preparation
You establish the ordering habits, items, and suppliers employees may purchase from in advance.
Employees have three ways of compiling an order via the procurement software:
1. In the supplier’s webshop by means of an OCI punch-out connection
2. From the internal catalogue
3. Via an order form
2. Approval
3. Order placement
4. Checks
The order placer and authorised colleagues can view the order status at any time. After checking whether the whole order was delivered in full, it is registered in the Spend Cloud and the invoice can be processed.
5. 3-way-matching
The procurement process is part of Spend Cloud Purchase to Pay. The software integrates seamlessly with the Spend Cloud’s invoice processing and contract management software. Curious how this helps achieve ‘touchless’ invoice processing? Read more on the Purchase to Pay page.
More information
Catalogue management, over 100 available OCI links and far more, have a look at all the features of our procurement software in the factsheet.
Do you want a price indication specifically for your organization?
One Spend Cloud, 5 modules
Spend Cloud
The Spend Cloud is a complete solution containing five different functionalities to control all business expenses. You decide which functionalities suit your organisation, at what time.
Read more about the Spend Cloud
Procurement
The Procurement module streamlines the procurement process and offers control over employees’ ordering habits. Combining the Procurement module with the Invoicing and Contract Management modules gives you control over the whole Purchase-to-Pay process within a single Spend Cloud.
Read more about Procurement
Invoice Processing
The Spend Cloud’s digital invoicing gives your organisation insight, oversight and control over this time-consuming process. Combining the Invoicing module with the Procurement and Contract Management modules gives you control over the whole Purchase-to-Pay process within a single Spend Cloud.
Read more about Invoice Processing
Contract Management
The Contract Management module is part of the Spend Cloud. This module makes management of contracts simple and transparent and prevents undesirable contract extensions. Combining it with the Procurement and Invoicing modules ensures the whole Purchase-to-Pay process can be managed within a single Spend Cloud.
Read more about Contract Management
Cash & Card
With the Cash & Card module, employees receive payment cards for their business expenses. These cards can be fully controlled by the organisation itself. This offers convenience for employees, and control and oversight for the organisation. Combining the Cash & Card module with other modules enables management of all expenditure streams within a single Spend Cloud.
Read more about Cash & Card
Expense Claims
The Expense Claim module makes claiming expenses a clear and streamlined process. Combining the Expanse Claim module with other modules in a single Spend Cloud enables central management of all expenditure streams.
Read more about Expense ClaimsDownload the factsheet
More information about procurement software?
Catalogue management, over 100 available OCI links and far more, view all the features of our procurement software on the fact sheet.
