Fewer expense claims. More time for what truly matters.

“Controlling funds for employees in the field has been hugely simplified!”

Koraal Groep is an organization comprising eleven charities in Limburg and Noord-Brabant that provide advice and support to individuals with a mental, physical and/or psychosocial disabilities. The processing of decentral funds was a significant concern for the administrators of Koraal Groep. They have greatly simplified expense tracking with Spend Cloud Cards, enabling employees to dedicate more time to to their core tasks.

“Why didn’t we do this sooner?”

Xpect013 is a Catholic foundation that includes 26 schools. When Xpect013 was still utilizing the services of an accounting firm, it could take 2 to 3 weeks for invoices to be processed. Reports were not up-to-date because the data was managed externally. There was plenty of room for improvement. Now, they use the invoice processing module of the Spend Cloud. “With the Spend Cloud, we have immediate insight into our expenses and financial status at all times.”

“Thanks to the Spend Cloud, there is greater assurance in the process, as everything is recorded digitally”

With 20 hotels and 45,000 incoming invoices annually, Eden Hotels experienced excessively long processing times. There were too many errors, leading to a high number of corrections. Since inefficient document processing is costly in terms of time and money, Eden Hotels negotiated with suppliers to receive 90% of invoices digitally. They then transitioned to the next step: automatically matching purchase orders with incoming invoices to create a 3-way match with the Spend Cloud!”

“By now, the Salvation Army has more than 650 users and nearly 400 bank and cash ledgers in the Spend Cloud.”

Previously, the Salvation Army, processed decentralized cash entries using spreadsheets. These entries were collected in the financial administration and manually entered before being forwarded for processing in Finpak, creating a substantial administrative burden. They then opted for the Spend Cloud, which became operational at the first location within a month! This resulted in reduced administrative load in the organization.

“We have more structure in our processes, and we have a clearer picture of budget use. A life without liabilities would make my life a lot more difficult.”

he Dutch Hospital Association previously relied on a single Excel file shared among three employees. When the liabilities administration in Excel no longer matched the invoices, it became essential to find an efficient solution for linking liabilities and invoices. After a unanimous decision in favor of Visma | ProActive, they wanted to get started as fast as possible. The implementation of liabilities and invoice processing in the Spend Cloud was ultimately completed in no time!

“Partly thanks to effective communication, it ran very smoothly.”

HVO Querido has 3,300 employees, 70 treasuries, and 50 locations, each operating in its own unique way, making the situation highly prone to errors. Additionally, manually transferring the cash ledgers involved lots of unnecessary extra work, so they promptly took a decision: “we’re going to sort this out.” This decision led HVO Querido to the Spend Cloud’s Expense package. They have been working with the Spend Cloud for many years now. Stating that “using less cash is a safer and more secure way of working, so I would say that Visma | ProActive has definitely delivered the risk management that we were looking for.”