PEPPOL
Digital invoice processing via the PEPPOL network with the Spend Cloud
Working with PEPPOL makes receiving invoices safer and more efficient than ever before. But what is PEPPOL? How does it work? And why should you want to use this network?
What is PEPPOL?
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A secure network for digital invoice processing
PEPPOL is short for Pan-European Public Procurement Online and has been around since 2008. It is a kind of digital highway for doing business online. Via the PEPPOL network, for example, e-Orders, e-Packing slips and e-Invoices can be easily exchanged. It is a secure network to which only companies and government institutions with a PEPPOL verification can be connected
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Easily make e-purchases across Europe
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Receiving and sending digital invoices efficiently
The PEPPOL network allows you to send and receive digital invoices throughout Europe in a secure and efficient way. It’s not for nothing that it became a mandatory standard in 2019 for all government agencies in the Netherlands. In addition, it is certainly an attractive way of digital invoice processing for businesses, mainly because it is a lot safer.
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With PEPPOL you can:
- Easily make e-purchases across Europe
- Deliver uniform digital documents
- Realise easy onboarding with a simple process
Bear in mind, however, that digital invoices you receive with PEPPOL cannot be in PDF format for example, as PEPPOL only works with digital UBL files. So, in order to work with PEPPOL, you must first (be able to) make a UBL invoice. UBL stands for Universal Business Language. This standardised invoice can then be sent directly from one accounting system to another, saving you a lot of time and effort. Would you like to know more about Visma | ProActive’s approach to this? Read more about it on the invoice processing page.
More information?
Interested in reading more about the benefits of working with PEPPOL or about PEPPOL’s impact?
What is the strength of PEPPOL?
You save time, money and trouble with working with Peppol by:
Automation and digitisation starts with receipt of the invoices. Paper invoices can be scanned, digital (PDF) and electronic invoices (UBL, XML, PEPPOL) can be processed immediately. This way, you will never lose incoming invoices again because they are now registered in the system.
1. Strong security
2. High quality messages
3. Real-time exchange of data
4. Facilitating automatic processing of documents
You save time, money and trouble with working with PEPPOL by:
It’s precisely this verification, this security and control, that makes PEPPOL so attractive. In addition, they have exceptionally high quality files. By using the PEPPOL network, software can be set up in such a way that, for example, invoices can be entered automatically. That’s where the UBL format comes in again.
1. Strong security
2. High quality messages
3. Real-time exchange of data
4. Facilitating automatic processing of documents
The benefits of digital invoice processing via PEPPOL with the Spend Cloud
The Spend Cloud is fully aligned with the PEPPOL network. This makes it very easy to connect to the PEPPOL network via the Spend Cloud and to receive invoices via PEPPOL. Besides the fact that implementation is straightforward, the link between PEPPOL and the Spend Cloud offers other advantages:
- It’s no longer necessary to match the billing address. Suppliers can send invoices directly to the Spend Cloud using your organisation’s PEPPOL ID.
- Ghost invoices become a thing of the past: because all companies connected to the PEPPOL network must first be validated, you can be sure that invoices actually come from your supplier.
- The invoices in the PEPPOL network are standardised (UBL format). The Spend Cloud automatically ensures that the invoice data is transferred one to one.
The Spend Cloud is ready for PEPPOL. Are you?
Would you like to know more about how PEPPOL works and how you can easily connect? If so, download the PEPPOL factsheet.
Via the PEPPOL network, invoices can be processed very efficiently and securely in the Spend Cloud. Are you ready for this next step in optimization? Feel free to contact us.
More about PEPPOL?
Are you interested in reading more about the benefits of working with PEPPOL or about PEPPOL’s impact?
One Spend Cloud
Spend Cloud
Giving employees smart debit cards to make organisational expenses:
- Gives Finance complete control over card balances
- Makes assessing expenses easier for budget holders
- Makes managing cards easy, in just one system
- Facilitates online payments
Smart debit cards, if possible, claim expenses when inevitable. Additional expense claims software with:
- Options to easily add receipts
- Progress reports on processing time
- Assess in accordance with the procurement policy
- Exports with just one click
- A digital archive
Employees pay with smart debit cards and only submit expense claims when necessary.
- Card transactions are processed digitally
- Real-time visibility of card balances everywhere
- Standardized coding of card transactions by expense type (ledger accounts)
Gain insight and control with automated invoice processing:
- Process invoices with artificial intelligence
- Integrated OCR scan-and-recognition software
- Software for an unlimited number of users
- Includes an unlimited number of administrations
- A complete audit trail
- Transferable archives and tasks
- Integrate with contract management and/or procurement
“The ABC analysis offers a fantastic experience with almost no effort from me!” according to Spend Cloud users.
- Optimize procurement flows
- Minimize process costs
- Trust accurate and complete datasets
- Rely on accurate, complete, and up-to-date data.
Spend Cloud analyses are indispensable in a digitalized Purchase to Pay process.
With Purchase to Pay Basic you use invoice processing with all its benefits. A digital archive, fewer manual actions, assessment via the Spend Cloud App and XML invoices. Curious to see what happens if you link this process to contract management and procurement?
Gain insight and control with automated invoice processing:
- Process invoices with artificial intelligence
- Integrated OCR scan-and-recognition software
- Software for an unlimited number of users
- Includes an unlimited number of administrations
- A complete audit trail
- Transferable archives and tasks
- Integrate with contract management and/or procurement
Simplify and clarify contract management with:
- Automated matching to invoices
- Notifications that help prevent unwanted renewals
- A complete audit trail
This way, you know exactly where to optimize and save costs.
“The ABC analysis offers a fantastic experience with almost no effort from me!” according to Spend Cloud users.
- Optimize procurement flows
- Minimize process costs
- Trust accurate and complete datasets
- Rely on accurate, complete, and up-to-date data.
Spend Cloud analyses are indispensable in a digitalized Purchase to Pay process.
With Purchase to Pay Advanced you use invoice processing and procurement. This gives you the certainty of 3-way matching, control over ordering behviour, a streamlined procurement process and ordering options at 200+ webshops. Curious to see what happens if you link this process to contract management?
Gain insight and control with automated invoice processing:
- Process invoices with artificial intelligence
- Integrated OCR scan-and-recognition software
- Software for an unlimited number of users
- Includes an unlimited number of administrations
- A complete audit trail
- Transferable archives and tasks
- Integrate with contract management and/or procurement
Guarantee accordance with the procurement policy thanks to Spend Cloud procurement software:
- 250+ available OCI-webshop connections
- Automated (3-way) matching to invoices
- Easily register orders as received in the Spend Cloud App
- Software for an unlimited number of purchasers
Simplify and clarify contract management with:
- Automated matching to invoices
- Notifications that help prevent unwanted renewals
- A complete audit trail
This way, you know exactly where to optimize and save costs.
“The ABC analysis offers a fantastic experience with almost no effort from me!” according to Spend Cloud users.
- Optimize procurement flows
- Minimize process costs
- Trust accurate and complete datasets
- Rely on accurate, complete, and up-to-date data.
Spend Cloud analyses are indispensable in a digitalized Purchase to Pay process.
Purchase to Pay Professional provides you with benefits of invoice processing, contract management and procurement software:
- Touchless invoice processing
- End-to-end automation
- Preventing unwanted contract renewals
With Purchase to Pay Basic, you benefit from invoice processing with the following advantages:
- Faster processing time
- Fewer manual actions
- Always prepared for staff turnover
- Easy review via the app
- XML invoices and 3-way matching
Purchase to Pay Advanced provides you with benefits of invoice processing and contract management like:
- Entry proposals with artificial intelligence
- Preventing unwanted contract renewals
- Less manual labour
Purchase to Pay Professional provides you with benefits of invoice processing, contract management and procurement software:
- Touchless invoice processing
- End-to-end automation
- Preventing unwanted contract renewals
Employees pay with smart debit cards and only submit expense claims when necessary.
- Card transactions are processed digitally
- Real-time visibility of card balances everywhere
- Standardized coding of card transactions by expense type (ledger accounts)
Want to know more about PEPPOL?
Are you interested in reading more about the benefits of working with PEPPOL or about PEPPOL’s impact?
