{"id":21191,"date":"2020-11-02T15:12:49","date_gmt":"2020-11-02T15:12:49","guid":{"rendered":"https:\/\/visma3.wpengine.com\/?post_type=cases&#038;p=21191"},"modified":"2025-11-11T14:40:26","modified_gmt":"2025-11-11T14:40:26","slug":"invoice-processing-welthuis","status":"publish","type":"cases","link":"https:\/\/proactive-software.com\/en\/case\/invoice-processing-welthuis\/","title":{"rendered":"Case WelThuis &#8211; Invoice Processing"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-post\" data-elementor-id=\"21191\" class=\"elementor elementor-21191 elementor-20922\" data-elementor-post-type=\"cases\">\n\t\t\t\t\t\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-7130fd06 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"7130fd06\" data-element_type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-50 elementor-top-column elementor-element elementor-element-1f66a3e6\" data-id=\"1f66a3e6\" data-element_type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t\t\t<div class=\"elementor-element elementor-element-c1ed20f elementor-widget elementor-widget-heading\" data-id=\"c1ed20f\" data-element_type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t<h1 class=\"elementor-heading-title elementor-size-default\">Case WelThuis &#8211; Invoice Processing<\/h1>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-52a47149 big_copy elementor-widget elementor-widget-text-editor\" data-id=\"52a47149\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<p>When half of the WelThuis backoffice was declared redundant during a reorganization, the same work had to be done with half the number of people. In practice, this meant that invoices were sometimes paid on good luck.\u00a0<\/p>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-78f3eec elementor-hidden-phone elementor-hidden-tablet elementor-widget elementor-widget-text-editor\" data-id=\"78f3eec\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<p>Now they work in the Spend Cloud, invoices are automatically matched to the purchase order. And if an invoice is not provided with a purchase order number, employees of the financial administration only need to look for someone from the procurement department, who will look for it.<\/p>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-304ce9d elementor-widget elementor-widget-sb_button\" data-id=\"304ce9d\" data-element_type=\"widget\" data-widget_type=\"sb_button.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\n<div class=\"elementor-widget-container elementor-align-left\">\n    <div class=\"elementor-button-wrapper\">\n        <a class=\"elementor-button elementor-button--secondary elementor-button--medium\" href=\"#next\" target=\"_self\"  >\n            Read more        <\/a>\n    <\/div>\n<\/div>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-258d17f1 elementor-hidden-phone elementor-hidden-tablet elementor-widget elementor-widget-text-editor\" data-id=\"258d17f1\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t<div class=\"elementor-column elementor-col-50 elementor-top-column elementor-element elementor-element-516e4eba\" data-id=\"516e4eba\" data-element_type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t\t\t<div class=\"elementor-element elementor-element-5aa6d5de elementor-widget elementor-widget-image\" data-id=\"5aa6d5de\" data-element_type=\"widget\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<img decoding=\"async\" width=\"2048\" height=\"1365\" src=\"https:\/\/proactive-software.com\/wp-content\/uploads\/2020\/11\/iStock-1316205206-scaled.jpg\" class=\"attachment-full size-full wp-image-43639\" alt=\"\" srcset=\"https:\/\/proactive-software.com\/wp-content\/uploads\/2020\/11\/iStock-1316205206-scaled.jpg 2048w, https:\/\/proactive-software.com\/wp-content\/uploads\/2020\/11\/iStock-1316205206-300x200.jpg 300w, https:\/\/proactive-software.com\/wp-content\/uploads\/2020\/11\/iStock-1316205206-1024x683.jpg 1024w, https:\/\/proactive-software.com\/wp-content\/uploads\/2020\/11\/iStock-1316205206-768x512.jpg 768w, https:\/\/proactive-software.com\/wp-content\/uploads\/2020\/11\/iStock-1316205206-1536x1024.jpg 1536w\" sizes=\"(max-width: 2048px) 100vw, 2048px\" \/>\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-6a06c515 elementor-hidden-desktop elementor-widget elementor-widget-text-editor\" data-id=\"6a06c515\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-656cf287 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"656cf287\" data-element_type=\"section\" id=\"next\" data-settings=\"{&quot;background_background&quot;:&quot;classic&quot;}\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-66 elementor-top-column elementor-element elementor-element-b43a784\" data-id=\"b43a784\" data-element_type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t\t\t<div class=\"elementor-element elementor-element-1e52bc0b big_copy elementor-widget elementor-widget-text-editor\" data-id=\"1e52bc0b\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-aebb558 elementor-widget elementor-widget-heading\" data-id=\"aebb558\" data-element_type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">WelThuis - Digital Invoice Processing<\/h2>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-10c001cd elementor-widget elementor-widget-text-editor\" data-id=\"10c001cd\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<p><span style=\"color: #747474; font-size: 16px;\">\u201cIn the past, it was sometimes pure luck that an invoice got paid on time,\u201d Arnold van Atten, purchaser at WelThuis for over seven years, explains. \u201cAnd if an order placer failed to register receipt of that order, no one but he knew whether or not the delivery had already taken place. We were two completely separated departments: accounts payable administration on the second floor and Procurement on the first. But we were keen to merge into a single department.\u201d The changing climate ensured that this wish was fulfilled.<\/span><\/p>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-00d5606 elementor-widget elementor-widget-heading\" data-id=\"00d5606\" data-element_type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">Smaller budgets in the care sector<\/h3>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-ffd7673 elementor-widget elementor-widget-text-editor\" data-id=\"ffd7673\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<p><span style=\"color: #747474; font-size: 16px;\">The care sector is changing, the hierarchy is slimming down, and the same is happening with the budget. For WelThuis, this meant that half the back office would be made redundant during the reorganization. \u201cWith half the number of people, we had to carry out the same number of actions. Support in the form of digital packages fits in well with the autonomous teams in the current care culture. The packages we had weren&#8217;t up to that task though. Furthermore, a number of the systems didn&#8217;t interface well with each other, and we wanted to reduce the number of packages anyway.\u201d<\/span><\/p><p>\u201cWe were already working with a digital system, so the principle was the same. The difference was the user-friendliness of this new system. This resulted in a transition within a month. Everyone was already working with it.\u201d Ton van Dorp, Manager Back Office, agrees: \u201cI started as manager in January and haven\u2019t had a course. I just sat down and got on with it directly. The system is very intuitive.\u201d<\/p><p>The purchasing department specifically uses the link with the webshop for nursing materials and food suppliers. \u201cThis is because they already have an excellent interface with the system. And if a new link is required, that is ready within a day. I submit the name of a contact person and it&#8217;s organized just like that.\u201d<\/p><p>In addition, they use a catalog for items they purchase from regular suppliers. \u201cThe funny thing is that more and more managers at our care homes are selecting from the catalog. They used to call someone in the directory and order from them. So we then had to add yet another supplier to the system which is a more administrative hassle.\u201d<\/p>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-10433056 elementor-widget-divider--view-line elementor-widget elementor-widget-divider\" data-id=\"10433056\" data-element_type=\"widget\" data-widget_type=\"divider.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<div class=\"elementor-divider\">\n\t\t\t<span class=\"elementor-divider-separator\">\n\t\t\t\t\t\t<\/span>\n\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-31edc8a1 elementor-widget elementor-widget-text-editor\" data-id=\"31edc8a1\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<p>Ton van Dorp<\/p>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-7e56595a elementor-widget elementor-widget-text-editor\" data-id=\"7e56595a\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<p>Manager Backoffice<\/p>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-49603e12 big_copy elementor-widget elementor-widget-text-editor\" data-id=\"49603e12\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<p>\u201cWith the ABC analysis, Arnold gets exactly what he wanted.\u201d<\/p>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-1877253c elementor-widget-divider--view-line elementor-widget elementor-widget-divider\" data-id=\"1877253c\" data-element_type=\"widget\" data-widget_type=\"divider.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<div class=\"elementor-divider\">\n\t\t\t<span class=\"elementor-divider-separator\">\n\t\t\t\t\t\t<\/span>\n\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-8078fef elementor-widget elementor-widget-heading\" data-id=\"8078fef\" data-element_type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">3 way matching<\/h3>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-1ed8184d elementor-widget elementor-widget-text-editor\" data-id=\"1ed8184d\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<p>\u201cNow that procurement and financial administration are sitting together in one block, there is far more interaction. We are receiving more and more digital PDF invoices, but that&#8217;s not where our focus is. We check to see whether an order was placed in advance of the invoice. If an invoice does not have a purchase order number, my colleague just has to glance my way. I then try straight away to find out why this is the case.\u201d<\/p><p>For the 3-way matching, the Spend Cloud provides the option to register the receipt of orders. \u201cPurchasers used to classify all orders as delivered once a month. I can see the progress in the analyses now. So if there is any delay I directly send a mail to the person concerned.\u201d<\/p>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-b379262 elementor-widget elementor-widget-heading\" data-id=\"b379262\" data-element_type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">Exactly what he wanted<\/h3>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-d494064 elementor-widget elementor-widget-text-editor\" data-id=\"d494064\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<p>\u201cIn the near future, we want to work with more reporting and analysis, especially the ABC analysis and Pareto charts. These are covered in all procurement courses. You have to be an Excel expert to work out 80%, and then after a day, you&#8217;ll be okay. You really want to make this work, but now the system does it for you. It almost makes you want to jump for joy.\u201d According to Ton, this had been on Arnold\u2019s wish list for ages, so this was \u201cexactly what he wanted\u201d.<\/p><p>\u201cAs an organization, we are well-known for our quest for innovation. The danger is that such pilots can be difficult to maintain. A system such as the Spend Cloud perfectly fits in with our vision: innovative, but at the same time also safeguarding effectiveness.\u201d<\/p>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-3080beaa elementor-widget elementor-widget-text-editor\" data-id=\"3080beaa\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t<div class=\"elementor-column elementor-col-33 elementor-top-column elementor-element elementor-element-78cd680 sticky_holder elementor-hidden-mobile\" data-id=\"78cd680\" data-element_type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t\t\t<section class=\"elementor-section elementor-inner-section elementor-element elementor-element-0d4aec8 sticky elementor-hidden-tablet elementor-hidden-phone elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"0d4aec8\" data-element_type=\"section\" data-settings=\"{&quot;background_background&quot;:&quot;classic&quot;}\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-inner-column elementor-element elementor-element-64f46c2\" data-id=\"64f46c2\" data-element_type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t\t\t<div class=\"elementor-element elementor-element-22d41c9 elementor-widget elementor-widget-image\" data-id=\"22d41c9\" data-element_type=\"widget\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<img decoding=\"async\" width=\"567\" height=\"478\" src=\"https:\/\/proactive-software.com\/wp-content\/uploads\/2023\/06\/ZbvMPprUk-17-1.png\" class=\"attachment-large size-large wp-image-31021\" alt=\"\" srcset=\"https:\/\/proactive-software.com\/wp-content\/uploads\/2023\/06\/ZbvMPprUk-17-1.png 567w, https:\/\/proactive-software.com\/wp-content\/uploads\/2023\/06\/ZbvMPprUk-17-1-300x253.png 300w\" sizes=\"(max-width: 567px) 100vw, 567px\" \/>\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-83f0818 big_copy elementor-widget elementor-widget-text-editor\" data-id=\"83f0818\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<p>Curious to see just how user-friendly the Spend Cloud really is?&nbsp;<\/p>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-fb8e4cb elementor-widget elementor-widget-text-editor\" data-id=\"fb8e4cb\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<p>Download the factsheet to check out all benefits of working with this Spend Cloud module!<\/p>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-fbc296b elementor-widget elementor-widget-sb_button\" data-id=\"fbc296b\" data-element_type=\"widget\" data-widget_type=\"sb_button.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\n<div class=\"elementor-widget-container elementor-align-justified\">\n    <div class=\"elementor-button-wrapper\">\n        <a class=\"elementor-button elementor-button--default elementor-button--medium\" href=\"?downloadfactuurverwerking\" target=\"_self\"  >\n            <i class=\"fas fas fa-download\"><\/i>Download factsheet        <\/a>\n    <\/div>\n<\/div>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-224a811 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"224a811\" data-element_type=\"section\" data-settings=\"{&quot;background_background&quot;:&quot;classic&quot;}\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-8582baf\" data-id=\"8582baf\" data-element_type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t\t\t<div class=\"elementor-element elementor-element-fb6fbfb elementor-widget elementor-widget-heading\" data-id=\"fb6fbfb\" data-element_type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t<p class=\"elementor-heading-title elementor-size-default\">Wondering the Spend Cloud could do for you?<\/p>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-7cfeac0 elementor-widget elementor-widget-sb_button\" data-id=\"7cfeac0\" data-element_type=\"widget\" data-widget_type=\"sb_button.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\n<div class=\"elementor-widget-container elementor-align-center\">\n    <div class=\"elementor-button-wrapper\">\n        <a class=\"elementor-button elementor-button--default elementor-button--large\" href=\"?contactgeneral\" target=\"_self\"  >\n            Contact us        <\/a>\n    <\/div>\n<\/div>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-705a11a elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"705a11a\" data-element_type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-a27d601\" data-id=\"a27d601\" data-element_type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t\t\t<div class=\"elementor-element elementor-element-6574df6 elementor-widget elementor-widget-spacer\" data-id=\"6574df6\" data-element_type=\"widget\" data-widget_type=\"spacer.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<div class=\"elementor-spacer\">\n\t\t\t<div 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