{"id":20971,"date":"2020-11-02T14:22:03","date_gmt":"2020-11-02T14:22:03","guid":{"rendered":"https:\/\/visma3.wpengine.com\/?post_type=cases&p=20971"},"modified":"2025-08-25T08:25:50","modified_gmt":"2025-08-25T08:25:50","slug":"dutch-hospital-association","status":"publish","type":"cases","link":"https:\/\/proactive-software.com\/en\/case\/dutch-hospital-association\/","title":{"rendered":"Case Dutch Hospital Association – Invoice processing"},"content":{"rendered":"\t\t
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Case Dutch Hospital Association – Invoice processing<\/h1>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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The Dutch Hospital Association worked in one Excel file with three employees. When an invoice came in, an employee looked at the corresponding obligation in Excel. This method turned out to be inconvenient if someone was free or ill. After compiling a list of requirements, they started to compare different suppliers online.<\/p>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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After Visma |\u00a0ProActive won this race convincingly, they wanted to get started as soon as possible. They collected the necessary data with two employees and contributed to a superfast implementation.<\/p>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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After Visma |\u00a0ProActive won this race convincingly, they wanted to get started as soon as possible. They collected the necessary data with two employees and contributed to a superfast implementation.<\/p>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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NVZ - Digital invoice processing<\/h2>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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\u201cWhen the liabilities administration in Excel no longer reflected the invoices, we had to start looking for an efficient solution for linking liabilities and invoices,\u201d Monique van de Haar, Financial Administration Officer at the Dutch Hospital Association (NVZ), explains. \u201cFirst we had to figure out what we exactly wanted. Then our quest began.\u201d<\/p>

\u201cBefore the Spend Cloud, both invoice processing and liabilities administration worked completely manually. When invoices arrived, I or one of my two colleagues checked the Excel file for the corresponding liability. In this way, we kept the status of liabilities up to date and checked the invoice at the same time.\u201d<\/p>

But three staff members editing a single Excel file isn\u2019t exactly the best way of working. \u201cIf a colleague was absent, I didn\u2019t know precisely where he\u2019d finished. As a result, the administration was no longer accurate and I didn\u2019t have an overview to present to the management team, while that was exactly what I was supposed to be doing.\u201d So things really needed to be changed, but where do you start?<\/p>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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It starts with Google<\/h3>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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The selection team \u2013 comprising a secretary, the secretary to the management board, the controller, the Operations Manager, and Monique \u2013 drew up the following preconditions:<\/p>