What does the
Spend Cloud do?

Our software ensures that you can do your job, without having to deal with things that do not really matter. Our Spend Cloud exists of standard functionalities that take into account a complete solution for all business expenses. All these functionalities have multiple features.

Of course this is included

All
Expense Claims
Cash & Card
Contract Management
Budgeting & Analysing
Procurement
Invoice Processing
General

3-way-match

If the purchase order in the Spend Cloud, the registered delivery and the incoming invoice match, the invoice is automatically approved.

ABN Amro

Bankgroep ABN AMRO biedt diverse financiële producten en diensten aan particuliere, private banking en zakelijke klanten. In samenwerking met ABN AMRO zorgt ProActive voor een optimaal beheersysteem voor prepaid betaalpassen.

Advisie

Advisie adviseert bedrijven uit de zorg-, onderwijs-, dienstverlening-, groothandel- en productie branche over de automatisering van de financiële en andere primaire processen. Naast advies en implementatie van ERP-software ontwikkelt de d

Out of Office Assistant

Who will you replace during your holiday, illness or days off? You can use the absentee assistant to set up a replacement.

Audit reports

All actions are recorded automatically in the Spend Cloud. You can see who approved what and when. The ISAE 3402 Type II declaration guarantees ProActive provides secure information.

Add payment receipts

Complete the booking directly with a photo of the payment receipt, after a payment with cash or by card.

Debit Card Management

With the Spend Cloud you can fully manage your own Debit Cards: request new cards, add balance, change PIN codes, set limits and influence the usability of the card.

Browser and platform independent

The Spend Cloud is browser and platform independent. That means that you can reach the cloud with any device, anywhere with an internet connection.

Budgets

Insight into the current and relevant budget. No spreadsheet with numbers, but an understandable overview.

Card Payments (Maestro)

PIN transactions in the supermarket or at all other places where it is possible to use PIN.

Catalog management

Create a catalog yourself with the products that employees can order from the supplier you have chosen.

Client Funds

Personal budgeting, creating clients invoicing and accountability statements, so that you always have insight into the financial status of your clients.

Liabilities

Liabilities arise from contracts. In the Spend Cloud you list all your liabilities. Invoices that are related to these liabilities are processed automatically.

Digital archive

Your invoices, your purchase orders, payment receipts, contracts and declarations can be consulted everywhere by those who have the rights to do so.

Digital Mailbox

Receive PDF or e-invoices in your digital mailbox. Paper invoices can be scanned and mailed directly to your own mailbox.

Exact

Exact ontwikkelt innovatieve ERP-software gericht aan ondernemende bedrijven in een breed scala van industrieën. De koppeling met Exact Online, Globe en Financials zorgt voor een probleemloze uitwisseling van gegevens tussen Exact en ProAc

Integration with ERP packages

Via the web service, the Spend Cloud automatically exchanges data with more than 50 accounting packages and ERP systems. No hassle with exporting and importing.

ISAE 3402 Type II

Enim sit amet venenatis urna cursus eget nunc. Adipiscing elit pellentesque habitant morbi tristique senectus. Pulvinar neque laoreet suspendisse interdum consectetur libero.

Cash management

A digital cash book in which employees can administrate the cash expenses.

Keurmerk e-factureren

Enim sit amet venenatis urna cursus eget nunc. Adipiscing elit pellentesque habitant morbi tristique senectus. Pulvinar neque laoreet suspendisse interdum consectetur libero.

Live spend analysis

Analysing expenses using live data. So that it becomes clear where there are opportunities to improve the purchasing process.

Match with purchase invoices

Invoices relating to the contract are processed automatically.

Webshop connection (OCI)

Order from your supplier’s web shop within the Spend Cloud. The connection ensures a lot of ease of use and low maintenance. More than 80 links available.

Scan and recognize text

It does not matter how you receive your invoices or contracts. If you scan and upload to the Spend Cloud, the data is recognized via OCR.

Expense claims

Using the ProActive App to declare, calculate distance and travel costs automatically, upload a picture of receipts.

Online Payments (iDEAL)

Online payments are also covered via iDEAL.

Order matching

Matching orders from an external procurement system to invoices in the Spend Cloud.

PIM

The ProActive Interactive Manual helps you on every page to explain what you can do on that page.

Rappel

If actions are not followed up on time, the Spend Cloud automatically sends a reminder to the employees involved.

Rappel

If actions are not followed up in time, the Spend Cloud automatically sends a reminder to the employees involved.

Travel cost calculation

The travel distance and costs are automatically calculated, based on the locations you enter.

Robotic accounting

Process fully automated accounting coding on the basis of intelligent filters.

Signalling contract data

Prevent unwanted contract extensions with automatic alerts. Before the moment of action is received, you will receive a notification that the contract requires attention.

Single Sign On

Employees log in once – on your company network, for example – and can click through to ProActive without having to log in again.

Smartphone app

Options such as: assessing invoices, submitting declarations, adding a receipt, looking at card balance, accounting for expenses, real-time budget access and authorizing iDEAL payments

Smartphone app

Check your balance, justify expenses and attach receipts.

Smartphone app

Submit expense claims in three simple steps: 1. open the app 2. create claim and attach receipt 3. send.

Progress Reports

Reports on the turnaround times of purchase invoices and the time that employees and managers need to assess actions.

Progress Reports

The progress reports show which tasks are assigned to which employees and how long the it takes them to complete the tasks.

Progress Reports

The Spend Cloud generates reports that give you insight into your contractual liabilities. This can be used when collecting data for the annual work.

Progress Reports

In the reports you will find various information about the lead times.

Progress Reports

In the reports you see the lead time of orders. The Spend Cloud shows how long employees take to approve orders or register the delivery.

Progress Reports

Insight into: the outstanding bank books with the periods to be booked and the periods in progress, as well as the completed bank books that are awaiting assessment, ready for export, or have already been processed.

Progress Reports

The administration has access to the time that managers take to assess expense claims.

Free order forms

It may happen that an employee wants to order something that is not in your catalog, then you can always order via a free orders.

Workflow

The workflows follow the authorization schedule within your organization. All actions automatically go to the right manager for approval.

Workflow

After registration and in the event of interim changes, the contract details will first go to the manager for inspection.

Workflow

Authorize based on a procuration schedule specified by you. You determine who, where and for what amount sign is authorized.

Workflow

Authorize based on a procuration schedule specified by you. You decide who, where and for what amount you can buy.

Workflow

After closure, the bank or cash book is automatically forwarded to the person responsible for an assessment.

Workflow

After submitting expense claims, the claimis sent to the right manager for assessment in accordance with the procuration schedule.

Loading...

Of course this is included

The Spend Cloud contains all the features that are necessary for simplifying the administration and doing business expenses. Depending on your working method, we can transfer to the entire Spend Cloud in phases or in one go.

Filter Category
  • All
  • Expense Claims
  • Cash & Card
  • Contract Management
  • Budgeting & Analysing
  • Procurement
  • Invoice Processing

Cash management

A digital cash book in which employees can administrate the cash expenses.

Robotic accounting

Process fully automated accounting coding on the basis of intelligent filters.

Match with purchase invoices

Invoices relating to the contract are processed automatically.

Workflow

After submitting expense claims, the claimis sent to the right manager for assessment in accordance with the procuration schedule.

Smartphone app

Submit expense claims in three simple steps: 1. open the app 2. create claim and attach receipt 3. send.

Smartphone app

Check your balance, justify expenses and attach receipts.

Workflow

After closure, the bank or cash book is automatically forwarded to the person responsible for an assessment.

Workflow

After registration and in the event of interim changes, the contract details will first go to the manager for inspection.

Progress Reports

The administration has access to the time that managers take to assess expense claims.

Progress Reports

The progress reports show which tasks are assigned to which employees and how long the it takes them to complete the tasks.

Progress Reports

Insight into: the outstanding bank books with the periods to be booked and the periods in progress, as well as the completed bank books that are awaiting assessment, ready for export, or have already been processed.

Progress Reports

The Spend Cloud generates reports that give you insight into your contractual liabilities. This can be used when collecting data for the annual work.

Progress Reports

In the reports you see the lead time of orders. The Spend Cloud shows how long employees take to approve orders or register the delivery.

Workflow

Authorize based on a procuration schedule specified by you. You determine who, where and for what amount sign is authorized.

Liabilities

Liabilities arise from contracts. In the Spend Cloud you list all your liabilities. Invoices that are related to these liabilities are processed automatically.

Debit Card Management

With the Spend Cloud you can fully manage your own Debit Cards: request new cards, add balance, change PIN codes, set limits and influence the usability of the card.

Travel cost calculation

The travel distance and costs are automatically calculated, based on the locations you enter.

Budgets

Insight into the current and relevant budget. No spreadsheet with numbers, but an understandable overview.

Progress Reports

In the reports you will find various information about the lead times.

Audit reports

All actions are recorded automatically in the Spend Cloud. You can see who approved what and when. The ISAE 3402 Type II declaration guarantees ProActive provides secure information.

Live spend analysis

Analysing expenses using live data. So that it becomes clear where there are opportunities to improve the purchasing process.

Add payment receipts

Complete the booking directly with a photo of the payment receipt, after a payment with cash or by card.

Client Funds

Personal budgeting, creating clients invoicing and accountability statements, so that you always have insight into the financial status of your clients.

Online Payments (iDEAL)

Online payments are also covered via iDEAL.

Card Payments (Maestro)

PIN transactions in the supermarket or at all other places where it is possible to use PIN.

Signalling contract data

Prevent unwanted contract extensions with automatic alerts. Before the moment of action is received, you will receive a notification that the contract requires attention.

Free order forms

It may happen that an employee wants to order something that is not in your catalog, then you can always order via a free orders.

Catalog management

Create a catalog yourself with the products that employees can order from the supplier you have chosen.

Webshop connection (OCI)

Order from your supplier’s web shop within the Spend Cloud. The connection ensures a lot of ease of use and low maintenance. More than 80 links available.

Workflow

Authorize based on a procuration schedule specified by you. You decide who, where and for what amount you can buy.

3-way-match

If the purchase order in the Spend Cloud, the registered delivery and the incoming invoice match, the invoice is automatically approved.

Order matching

Matching orders from an external procurement system to invoices in the Spend Cloud.

Digital archive

Your invoices, your purchase orders, payment receipts, contracts and declarations can be consulted everywhere by those who have the rights to do so.

Scan and recognize text

It does not matter how you receive your invoices or contracts. If you scan and upload to the Spend Cloud, the data is recognized via OCR.

Digital Mailbox

Receive PDF or e-invoices in your digital mailbox. Paper invoices can be scanned and mailed directly to your own mailbox.

Integration with ERP packages

Via the web service, the Spend Cloud automatically exchanges data with more than 50 accounting packages and ERP systems. No hassle with exporting and importing.

Rappel

If actions are not followed up on time, the Spend Cloud automatically sends a reminder to the employees involved.

Loading...

Would you like to see how it works?

Request a demo. We would be happy to visit your organisation or provide an online demonstration.

Request a demo